Information For Fellows.

The Future Leaders Programme offers the Clinical Leadership Fellows a wide variety of learning opportunities which can be tailored to the individual’s leadership learning needs.  Please click on the sections below to learn more about the educational opportunities available, and to find useful policies and documents specific to the Clinical Leadership Fellowships.

Advice to fellows and supervisors - what does good look like?

We have developed some ‘top tips’ for successful fellowships based on past evaluation of the programme and projects by fellows. This may be particularly useful as many supervisors are hosting a fellow for the first time, and fellows often don’t know what to expect from a year which is very different in nature to their usual clinical working patterns.

  • Have a project specific induction - Ensure that fellows and supervisors meet to establish the remit and purpose of the project and consider early what the measures of success will be.
  • Establish learning outcomes and a PDP, possibly at the project induction
  • Ensure you have regular supervision meetings – fellows feel better supported who meet regularly with their supervisors, which has been linked to better satisfaction and productivity during the year. Ensure that supervision focus not only on the project, but also on the fellows personal development.
  • Look for other sources of support – In addition to their supervisor, fellows should be encouraged to seek out mentors or other sources of supervision. This is particularly the case when the clinical background of the fellow differs from their supervisor.
  • Ensure board level buy in – It is the fellows responsibility to ensure that the board of their organisation are aware of and support their project, however this can be significantly facilitated by supervisors who have  made the board aware of the fellowship and project in advance.
  • Chief executive introduction – To improve the profile of the fellow and their project it is important that the fellow meets with and discusses their plans with the chief executive of their organisation at an early stage. Fellows should be encouraged to organise such meetings early on in their year.
  • Have appraisal meetings / 360 – having appraisal meetings is important for the fellows development. There is funding available for fellows to make use of appraisal tools such as Leadership Academy's  360 tool, and it is strongly advised that fellows make use of this facility in the latter part of their year.
  • ARCP – On returning to programme all fellows should have an ARCP appraisal by their home school. Fellows should pre-empt and prompt this to happen.
  • Consider how you will promote your/your fellows work. The average fellow produces 2 posters, 1 publication and gives 1-2 oral presentations over the course of the year. Keeping this in mind early on may help to set the right tone and pace for the year, and ensure that fellowships are challenging and productive. There is a ‘writing for publication’ course available to fellows which we highly recommend they go on, particularly for non-academic trainees.
How do I apply for my Postgraduate Certificate?

All Future Leaders Fellows are able to undertake a funded postgraduate certificate in a subject of their choice, as long as there is at least one module which has a leadership focus. The course must be within the £3,250 funding budget. If the course exceeds this amount, then part-funding will be agreed up-to £3250. Fellows should be mindful that their overall study budget for the duration of the fellowship is £3,250 and therfore if they choose to enrol on a PGCert at this amount they would not be eligible for any other funded study leave throughout the fellowship.    

Information on some of the postgraduate certificates that previous fellows have undertaken is available here. we would encourage you to speak to current or past fellows to help guide you in your choice of PG Cert.

Once you have chosen you're PG Cert we advise you discuss this with your educational supervisor. If they are in agreement please e-mail the following information to futureleaders.yh@hee.nhs.uk. This will allow a purchase order to be raised for your course and sent to the Course provider. You are advised to discuss with the course provider directly how to register for the course. 

Name:

Title of course:

Web address of course:

E-mail contact for course:

Cost of course (excluding VAT):

Course provider:

Postal address of provider:

Start date:

The Leadership Fellowship includes this opportunity to pursue a Postgraduate Certificate or an appropriate alternative.  However, this support is for a course that needs to begin during the fellowship.  There is no entitlement to any particular amount of transferrable credits and it is advisable to stick to one Postgraduate Certificate for an adequate workload in combination with your fellowship project.

360 Appraisal

We recommend that all Leadership Fellows complete a 360 at a point of their choosing during their fellowship year.

Some of you have college or faculty tools which you may wish to use.

For those who would like an alternative, our preferred option is the NHS Health Care Leadership Model 360 tool. This is an online tool, which gathers information from your raters via email and online forms, and then comprises a 2 hour feedback session.

The procedure for accessing a 360 appraisal is as follows :

Contact e-mail futureleaders.yh@hee.nhs.uk if you wish to proceed.  Your feedback session takes 2 hours so will need to be booked in both your diary and your facilitators diary well in advance.  It is usually recommended that you have a short briefing call with your facilitator in advance to go through how you can get the most out of the process.

For details, please see the 360 Appraisal Notes.

Coaching

All leadership fellows are encouraged to access the HEE YH Coaching Scheme, which offers 4-6 sessions of coaching with a trained coach. The aim of coaching is to increase potential and enhance the careers of those who access it. Sessions are confidential and do not form part of educational assessment. 

See More. 

People access coaching for a variety of reasons, and there are no right or wrong ones.

Some examples are:

  • There is something at stake, e.g. a challenge  or development opportunity and you want to make the most of it
  • You want to achieve different outcomes, improve your performance, or improve your leadership or management skills
  • You have yet to identify your key strengths and how best to utilise them
  • You perceive a gap in your knowledge, skills, confidence or resources

Coaching complements the other components of the leadership year and has the potential to enhance leadership confidence and impact.

Other opportunities

Sheffield Microsystem Coaching Academy

Two day 'Introduction to Quality Improvement Course' designed to introduce the basics of quality improvement through a mixture of presentation, video and practical exercises, and is aimed at anyone who is interested in quality improvement, as a leader, a potential MCA coach or as part of an improvement team.

A personal note:

This course is a real eye opener!  Out of all the medical courses I have ever been on (and I've been on a few), this stands out as the best ……by a mile.  This course will take you to away from the unknown unknowns.

The variety of candidates and interactive presentations made both days a huge success.  If anyone is interested in quality improvement and service development this course surely is a must.

Duncan Miller, Quality Improvement Fellow

View further details.

The HOPE Exchange programme hosted by the Leadership Academy in the UK

Saira Ghafur took part in the HOPE Exchange Programme and provided the below outline: 

HOPE is the EuropeanHospital and Healthcare Federation which aims to improve healthcare for European citizens. Each year they run a four week exchange programme with varying themes. This year it is Quality improvement and the year before it was patient safety and quality. It is open to all members of the MDT who have some experience of leadership and management. The exchange culminates with an evaluation conference in the lead country.

This was an excellent experience to learn more about patient safety, quality and health policy at an international level. Despite very different health systems in each of the countries, you soon realise that we are all faced with very similar challenges. It is a great opportunity for collaboration and learning about best practice from other countries.

Applications for the programme open in October and you will need your host Trust/Deanery to help support the process. You may also require a language test depending on which country you are placed in.

View more information on the programme.

Alternatively you can contact Hilary Watkins who is the national coordinator for the UK: Hilary.Watkins@dorsetccg.nhs.uk.

My contact details are sairag@doctors.org.uk to find out more information about the programme.

Saira Ghafur took part in the Porter Intensive Seminar and provided the below outline:

The Porter Intensive Seminar is held on an annual basis at Harvard Business School. It is run by Professor Michael Porter, author of the book ‘Redefining Healthcare’. The course is based on the principle of value based healthcare delivery and uses case studies, mainly from the US and some international examples. It focuses on what value being based on patient outcomes for every dollar/pound spent on healthcare. The course also looks at different ways of delivering healthcare and the importance of measuring outcomes. The course is very interactive and all students are expected to prepare for the discussions and actively participate.

The course intake is on a competitive basis and applications open in September. If you are accepted on the course, tuition fees are paid by HarvardBusinessSchool. This is a fantastic opportunity, one which I would highly recommend. It helps develop alternative ways of thinking about value and outcomes for patient and different approaches to healthcare delivery.

It is also worth joining the Diagnosis group on Linkedin which advertises application dates for the seminar.

Risk Management   

International Association of Risk Management in Medicine 
2nd World Congress of Clinical Safety – 12-13thSep – Heidelberg - 

American Society for Healthcare Risk Management
27-29th Oct – Austin -

Cancelling courses/conference places

Cancelling a course/conference at short notice (particularly at less than 48 hours) means significant cost is incurred to the Programme, meaning we are unable to provide further funding for other courses and conferences.

If you are unable to attend a course or conference please e-mail futureleaders.yh@hee.nhs.uk marking your e-mail for the attention of the Business Manager outlining your reasons for cancellation. Please note it is not acceptable to notify via Whatsapp alone.

We appreciate there will be occasions when cancellation is unavoidable due to illness or adverse life events, and are understanding of such reasons. If cancellations are made without good reason or prior notification fellows will be refused funding for further activities and removed from current FLP courses. You may be asked to repay the fee for the course. 

How much is my study budget?

Each fellow commencing in post from August 2019 will have an overall study budget of £3250, including the PGCert cost.  This means if a fellow chooses a PGCert costing £3000 they will have a remaining study budget of £250 for all other study associated costs throughout the yeae   All study leave requests will still need to be submitted and signed by the Educational Supervisor before being submitted to Dr Susy Stirling, Associate Dean for approval.  Any requests which exceed the overall study budget for an individual will not be considered.

All Future Leaders Programme Fellows are encouraged to undertake a funded Postgraduate certificate which must fall within the allocated funding, and access the educational and developmental activities organised by the Future Leaders Programme.

Any costs associated with the project, including travel, should be covered by the employer.  

Requesting funding for additional courses/conferences

There is a limited amount of funding for fellows to attend external courses and conferences. If you wish to request additional funding, please complete the study leave form (available to download from the bottom of the page) and e-mail this to futureleaders.yh@hee.nhs.uk. Please include a supporting statement relating to why you want to go on this course/conference and how this relates to your learning needs in the body of your e-mail.

This will be need to be signed by your Educational Supervisor at your trust first. Please send requests AT LEAST 4 weeks in advance, we may be unable to process requests at short notice. Please complete all fields to avoid delay.

Your request will be considered taking the following factors into account:

  • Funding available within this financial year (each fellow has an overall study budget of £3,250 inclduing their PGCert cost)
  • Relation to learning needs
  • Potential benefit to individual and programme
  • Cost of course/conference

Please see 'requesting study leave whilst on the FLP' for further details.  

Publications/conferences/press

Any fellows that have work accepted for national or international conferences/publications please let Miss Sarah Kaufmann know via email and also email details to: communications.north@hee.nhs.uk.  The same process is to be followed for any discussion with local, national or international press.

Can I claim travel expenses?

Expenses for activities related to the fellowship can be claimed back from your employer. This includes travel to FLP courses and meetings and other activities in relation to your fellowship. Your expenses should be discussed and approved by your educational supervisor.

If you wish to discuss requesting funding for further courses please see section on requesting funds for additional courses/conferences.

What IT resources are available to me?

Fellows associated with Health Education England or projects in collaboration with Schools may be eligible for PC logins and an HEE email inbox.

You will need to contact the futureleaders.yh@hee.nhs.uk in order for this to be set up at the beginning of your fellowship.

 

Hot desks with access to PCs are available at Don Valley House, HEE Leeds Office (Willow Terrace Rd) and the HEE Hull Office (Health House, Willerby). These can be booked at the following website: https://yhhee.this.nhs.uk/sites.php

What do I need to do at the end of my Fellowship year?

We advise all medical fellows who are completing the programme via the OOPE route to read the following guidance. This has also been summarised in FAQ form here - this document is primarily aimed at the School of Medicine but the principles are applicable to all. 

The Alumni  section of our website contains information on upcoming events and alumni achievements. You can also join our informal facebook group to keep in touch with peers and for the most up to date information about upcoming activities.

On completion of your Fellowship Year, please complete the evaluation and the Post Summary sheet, which is available to download from the bottom of this page.  Once you have completed your post summary please email it to Futureleaders.yh@hee.nhs.uk. This document will be published on our website.

We also ask Fellows to complete a further evaluation 6 months after completing the programme

I am a current Fellow and would like to extend my Fellowship, how do I do it?

Future Leaders Programme Fellows are required to obtain formal approval from the Postgraduate Dean (PGD) to extend Future Leaders Programme posts.  Extension of a Future Leaders Programme post is only available to those trainees who are currently occupying a Future Leaders Programme post. The guidance and application form relating to the extension of Future Leaders Programme posts can be found here.

Applications for an extension must include:

  1. Letter for the attention of the Postgraduate Dean outlining their personal reason(s) for wanting an extension
  2. Letter in support of extension from Supervisor of Future Leaders Programme Project
  3. Letter in support of extension from Head of School of parent specialty 
  4. Letter from a budget holder within employing organisation (for posts which are Trust-led projects funded by Trust only) confirming funding is available for duration of the extension

These items should be collected together and sent to the Future Leaders inbox at futureleaders.yh@hee.nhs.uk

Please note that a letter from a budget holder within the employing organisation is not needed if the post is aHealth Education England – Yorkshire and the Humber/School funded post. If you are in doubt as to whether your post is a Trust funded and led post or a Health Education England – Yorkshire and the Humber/School funded and led post, please seek clarification from your Project Supervisor.

If you would like more information about extending your fellowship whilst returning to training as a Less Than Full Time trainee, please contact Sarah.Merrifield@hee.nhs.uk for further advice and information.

What would happen if I went on maternity/paternity leave?

The Leadership Programme is intended to improve the leadership skills of professionals with as wide a range of backgrounds as possible. Becoming a parent is not therefore a barrier to undertaking a fellowship. Clearly extended leave would impact on the fellows ability to complete a project in a reduced timescale. The financial package for each fellowship is discreet and must be spent in-year, meaning it would not automatically roll over if the fellow took time out. However there is a process for extending an OOPE on a case by case basis, which is outlined elsewhere in the FAQ's. This means that with the support of your TPD/head of school there is a possibility of being able to complete a fellowship beyond a year.

Policies and useful documents

Curriculum Delivery Policy

For OOP Trainees on Future Leaders Programmes, view the Curriculum Delivery Policy in the policies section.

Extensions to Fellowships.

For details on applying for extensions to Fellowship posts please see the guidance and the Extension Request Form on the policies section.

Locums whilst on FLP

Fellows must read and sign the 'Can I undertake locums whilst on the FLP' document with their Educational Supervisor and return to the Future Leaders team at Futureleaders.yh@hee.nhs.uk.   

Useful documents

A range of useful templates, forms and documents are available for download for use by fellows from the following link.

For an overview of the Future Leaders Programme please click here.

Contacts and Useful Links

Contacts

For more information about the Future Leaders Programme, please contact the team at Futureleaders.yh@hee.nhs.uk

Useful Links

NHS Leadership Academy 

Faculty of Medical Leadership and Managemen

Clinical Skills Network 

Indemnity

In terms of indemnification of work undertaken by Future Leaders, cover is provided under the NHS Resolution scheme for fellows undertaking service evaluations.  This would normally be through the trainee’s employer.  Where however the project primarily benefits HEE rather than the employing NHS trust, it has been agreed that HEE indemnifies the employer and that HEE will take the lead in the unlikely event of any litigation arising from the Future Leader’s work.  

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