Appraisal & Assessment.

Each doctor/dentist in a training programme (referred to as Trainees) is subject to an annual assessment of their competence, as outlined in the following guidance documents: 

The assessment, known as an RCP or ARCP, provides a formal process in which a panel reviews the evidence presented by the trainee and their educational supervisor relating to the trainee’s progress in the training programme. This may be via an ePortfolio.  
It enables the trainee, the Postgraduate Dean and employers to document that the competences required are being gained at an appropriate rate and through appropriate experience (The Gold Guide [2018] A Reference Guide for Postgraduate Specialty Training in the UK page 49).  

The RCP/ARCP process is applicable to all trainees including: 

  • Academic trainees 

  • Out of programme trainees 

  • Less than full time trainees 

Prior to the ARCP

Trainees will be required to submit evidence throughout their training year, which demonstrates that they are meeting the requirements set out in the curriculum of their training programme. Details of curriculum requirements can be found via the relevant Royal College’s website. Additional documents (e.g. decision aids, training post assessment forms) will be available on your relevant School’s webpage.  

Academic trainees will also need to submit a Report on Academic Progress.  

Trainees will be notified in writing by HEE of the deadline in which all of their evidence must be uploaded to their eportfolio or submitted via email if an eportfolio is not used by the training programme. Evidence uploaded after this date will not be considered by the RCP/ARCP panel.  

Trainees registered with the General Medical Council (GMC) are required to submit a Form R Part B for each ARCP as part of their revalidation requirement.  

The RCP/ARCP

Trainees will not be involved in the RCP/ARCP panel, which is why all evidence must be presented by the deadline. The RCP/ARCP panel will gather face-to-face, or remotely, to consider all of the evidence submitted and award a numbered outcome.  

Outcome 

Medical Trainees including foundation, core and general practice 

Dental Foundation Trainees 

Dental Core Trainees 

Dental Specialty Trainees, including post-CCST training 

1 - Satisfactory progress – Achieving progress and the development of competences at the expected rate 

2 - Development of specific competences required 

3 - Inadequate progress – Additional training time required 

 

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4 - Released from training programme – With or without specified competences 

 

5 - Incomplete evidence presented so panel unable to make a decision 

6 - Gained all required competences to complete training programme 

 

6R - Demonstrated all competences and prescribed elements subject to completion of identified actions 

 

 

 

7 - Referral to Stage 2 Panel for further consideration

 

 

 

8 - Out of programme for clinical experience, research or a career break 

 

 

 

Due to the current COVID-19 outbreak, all RCP/ARCP panels will be held via telephone or digital technology.  

The RCP/ARCP panel will complete an outcome form which details the outcome awarded and the reasons for this. This outcome form will be available to trainees via ePortfolio or via email if an eportfolio is not used by the training programme. Confirmation of the outcome will also be sent from HEE via email within 10 working days for outcome 1s, and within 5 working days for all other ARCP outcomes. Trainees should read the document carefully and discuss any queries with their Educational Supervisor, Training Programme Director or Panel Chair (where different).  

Where the panel were unable to award an outcome, due to incomplete evidence being provided, an outcome 5 will be awarded. This is a temporary outcome and will contain a deadline in which the missing evidence must be provided.  

Following the RCP/ARCP

Trainees will be offered the opportunity to discuss the contents of the outcome form, after it has been released, with a suitable person from their training programme, for example, an Educational Supervisor, a Training Programme Director or a Head of School. This is known as a trainee post-ARCP feedback meeting.  

If a trainee has been awarded an outcome 2, 3 or 4 a feedback meeting will need to take place. HEE will arrange the feedback meetings for trainees awarded an outcomes 3 or 4 (or if a Dental Core Trainee has been awarded an outcome 2), with outcome 2s being discussed with the Educational Supervisor. This may take place face-to-face or via telephone or digital technology.  

Trainees awarded an outcome 5 will be offered a feedback meeting, if their temporary outcome has been replaced by an outcome 2, 3 or 4.  

Due to the current COVID-19 outbreak, all feedback meetings will be held via telephone or digital technology.  

If you have been invited to a feedback meeting hosted on Zoom, please download our guide How to Join a Viritual Post ARCP Feedback Meeting.

Reviews and Appeals

As per the guidance documents for training, a trainee may request a review or an appeal, for some outcomes.  

Outcome 

Medical Trainees including core training and general practice 

Dental Foundation Trainees 

Dental Core Trainees 

Dental Specialty Trainees, including post-CCST training 

1 - Satisfactory progress – Achieving progress and the development of competences at the expected rate 

 

 

 

 

2 - Development of specific competences required 

Review 

 

Review 

Review 

3 - Inadequate progress – Additional training time required 

Appeal  

 

 

Appeal 

4 - Released from training programme – With or without specified competences 

Appeal 

 

 

Appeal 

5 - Incomplete evidence presented so panel unable to make a decision 

 

 

 

 

6 - Gained all required competences to complete training programme 

 

 

 

 

7 - For fixed term posts e.g. LATs 

 

 

 

 

8 - Out of programme for clinical experience, research or a career break 

 

 

 

 

The request must be made in writing, including a Trainee Appeal Request Form, within 10 working days of HEE sending the email/letter confirming the outcome. The deadline for requesting a review/appeal will be detailed in this email/letter.  

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