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Speaker Terms and Conditions and Payment Process

Thank you for agreeing to speak at one of our Dental CPD events. 

Please familiarise yourself with the NHSE YH Dentistry Directorate Terms and Conditions. 

Speakers may use an NHSE claim forms (available below) for their speaker fee and any agreed travel expenses/equipment and materials. This form is only applicable if costs are been paid into personal accounts. 

If speakers wish to be paid into their company accounts then a Purchase Order Number would need to be raised to cover this and an invoice submitted. Please contact england.dentaladmin.yh@nhs.net if you require a PO number.

The NHS England invoice address is:

X24 Payable K005
PO Box 312
Leeds
LS11 1HP

When submitting an invoice, please use the NHS Good Invoicing Guide: https://www.sbs.nhs.uk/article/1999/Good-Invoicing-Practice to ensure swift and effiicient payment. Invoices should normally be submitted directly (as a PDF document) to NHS Shared Business Services at sbs.apinvoicing@nhs.net or via Tradeshift.

Payment is normally made within 30 days of the claim form/invoice being received. 

Receipts are required if claiming for public transport (including taxis & Ubers), parking, refreshments or purchase of materials. Any unreceipted items will be removed from the claim form. 

Claims must be submitted within three months of the event taking place. Claims submitted after three months will not be processed. 

 

Speaker Fees

Speaker Fees will be paid in line with the national COPDEND agreed rates. 
 
Hourly Rate  
£125 
 
Same rate for delivery by Dentist, DCP, or any approved speaker  
Max. Day Rate (local/national)  
£750  
 
Same rate for delivery by Dentist, DCP, or any approved speaker  
 
Webinar speaker fees  
Based on hourly rate above  
 
A separate fee of double the hourly rate can be locally negotiated if the content can be reused as a recorded webinar. 
Speaker Fees for Dental Conferences (with 60+ delegates attending) 

The standard fee is £175 per hour.

 

A maximum daily rate of £1500 may be paid for priority courses when a business case has been signed off by the Postgraduate Dental Dean.
 
 
 
 

 

Travel and Subsistence

Please note that rates are subject to change and we will provide notice of changes whenever possible. 

  • Mileage will be paid at a rate of 56p per mile for car travel 

  • Public transport costs will be reimbursed at standard class rates (please attach receipts to your claim form) 

  • No reimbursement will be made for alcohol 

  • No additional meal allowance is given for catered courses unless you have overnight accommodation booked by NHS England. 

  • For non-catered courses the lunchtime allowance shown below is applicable 

Current NHS accommodation and meals allowances are detailed below.  These are the maximum amounts that can be claimed.  Any claim made which exceeds the NHS rates will be reimbursed at the rates set out below. 

Overnight accommodation (bed & breakfast which is booked by NHS England) 

£120.00 

Evening meal allowance (only applicable if accommodation has been booked by NHS England) 

£15.00 

Lunch allowance (only applicable for non-catered courses) 

£5.00