Speaker Terms and Conditions and Payment Process

Thank you for agreeing to speak at one of our Dental CPD events. 

Please familiarise yourself with the NHSE YH Dentistry Directorate Terms and Conditions. 
 

Business Accounts

If speakers wish to be paid into their business accounts then a Purchase Order Number would need to be raised to cover this and an invoice submitted. Please contact england.dentaladmin.yh@nhs.net in advance of the course date, if you require a PO number.

The NHS England invoice address is:

CBA033 Payable K005
PO Box 312
Leeds
LS11 1HP

When submitting an invoice, please use the NHS Good Invoicing Guide: https://www.sbs.nhs.uk/article/1999/Good-Invoicing-Practice to ensure swift and effiicient payment. Invoices should normally be submitted directly (as a PDF document) to NHS Shared Business Services at sbs.apinvoicing@nhs.net or via Tradeshift.

Payment is normally made within 30 days of the invoice being received.
 

Personal Accounts

If speakers wish to be paid into a personal account, they will need to comply with NHS England’s Off Payroll Worker process. This involves being set up on ESR and making claims via NHSE’s Easy expenses system.

Receipts are required if claiming for public transport (including taxis & Ubers), parking, refreshments or purchase of materials. Any unreceipted items will be removed from the claim form. 

Payment will be made on the 27th of each month, assuming the claim is received before the payroll cut-off deadline. This is moved to the nearest working day prior to the 27th if it falls on a weekend or bank holiday.
Claims must be submitted within three months of the event taking place. Claims submitted after three months will not be processed. 

 

Speaker Fees

Hourly Rate	£125
	Same rate for delivery by Dentist, DCP, or any approved speaker
Max. Day Rate (local/national)	£750
	Same rate for delivery by Dentist, DCP, or any approved speaker
Webinar speaker fees	Based on hourly rate above
	A separate fee of double the hourly rate can be locally negotiated if the content can be reused as a recorded webinar.
Speaker Fees for Dental Conferences (with 60+ delegates attending)	The standard fee is £175 per hour.   A maximum daily rate of £1500 may be paid for priority courses when a business case has been signed off by the Postgraduate Dental Dean.

 

Travel and Subsistence

Please note that rates are subject to change and we will provide notice of changes whenever possible. 

• Mileage will be paid at a rate of 56p per mile for car travel 

• Public transport costs will be reimbursed at standard class rates (please attach receipts to your claim form) 

• No reimbursement will be made for alcohol 

• No additional meal allowance is given for catered courses unless you have NHSE approval for overnight accommodation. Overnight accommodation will be supported where the travel time is more than 2 hours. Please note: the YH School of Dentistry will no longer book overnight accommodation directly. 

• For non-catered courses the lunchtime allowance shown below is applicable 

Current NHS accommodation and meals allowances are detailed below.  These are the maximum amounts that can be claimed.  Any claim made which exceeds the NHS rates will be reimbursed at the rates set out below. 

Overnight accommodation - bed & breakfast (only applicable if overnight accommodation has been approved for reimbursement in advance by NHS England)	£120.00
Evening meal allowance (only applicable if overnight accommodation has been approved for reimbursement in advance by NHS England)	£15.00
Lunch allowance (only applicable for non-catered courses)	£5.00