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SuppoRTT Supported Return to Training Supported Return to Training (SuppoRTT) is a centrally funded Health Education England (HEE) programme which aims to support ALL trainees to safely and confidently return to training after a sustained period of absence. |
The programme applies to ALL trainees who are absent for a period of three months or more, regardless of the reason. Those who are absent for a shorter period may also access support.
As returning trainees are a diverse group, SuppoRTT aims to provide a bespoke, individualised package for each retuning trainee, rather than a single ‘one size fits all’ approach. The SuppoRTT programme consists of;
- A structured and systematic process for planning absence, maintaining contact whilst out and planning for your return
- A menu of supported Return To Training Activities (RTT-A) that can be built into an individulised return-to-training package
- Funding to support CPD activities and a Supernumerary period dependent on the trainees individual needs
We understand that returning to training after a period of absence can impact your clinical skills and confidence, however, you are not on your own! HEE and your School are here to support and guide you through this process. You just need to ask.
If you have any questions or queries please do not hesitate to contact the SuppoRTT team, via email at supportt.yh@hee.nhs.uk.
SuppoRTT Programme Overview- What does it include?
SuppoRTT: Return To Training Guidance
SuppoRTT: CPD Funding Guidance
Pre-Absence Form (Word Version)
Initial Return Meeting Form (Word Version)
Review Meeting Form (Word Version)
CPD Funding Request Form (Word Version)
HEE Non-Staff Claim Form (for CPD funding claims - Word Version)
Supported Return To Training (SuppoRTT) Process Flowchart- What am I responsible for?
Who should I inform if I have an extended period of unexpected leave or I am planning to take time out of my programme?
- TPD: The TPD is responsible for coordinating your training programme and ensuring that trainees are placed in the right department at the right time with the right support.
The details of your TPD can be found on this website under your School. Alternatively, please click here
- Trust: As an employee you are contractually obliged to inform your employing trust if you are taking a leave of absence. Your employer is also responsible for your welfare and making sure that you are paid correctly.
- Programme Support: HEE are your educational training provider and will need to maintain up to date records which have an impact on your ARCPs and CCT date.
To find your programme support team contact details please click here.
Am I eligible for SuppoRTT?
SuppoRTT is available for all postgraduate trainees who have had a period of absence from training regardless of the reason, this may include;
- Maternity leave /Shared Parental Leave,
- Carers leave,
- Sickness
- Out of programme; Experience, Research, Training and Carer Break
- Drs who have been accepted on a training programme but have differed the start of their training (must provide clear evidence of acceptance)
- SAS/Trust grade Drs who have secured a training post (must provide clear evidence of acceptance)
- Suspension; once your suspension has been completely lifted by the employer and GMC
What is the Return to Training Process?
The process for planning your absence and retuning to training is detailed within the Supported Return to Training (SuppoRTT) guidance document. This guidance has been designed to be flexible and take into account the differing nature and length of absence, addressing your individual needs as you make the transition back into your training programme.
This process and guidance document has been ratified by the English Deans and SuppoRTT Assurance Board.
Returning to full duties, including on-calls without a re-introduction period, could potentially have negative implications for your wellbeing and patient safety. It is ok to ask for help and support.
Do I need to read the Supported Return to Training (SuppoRTT) Guidance?
Yes! you should ensure that you thoroughly read this guidance as it defines the recommended process for all stages of your absence and return. It also outlines what additional support that you may be entitled to. For example; for trainees who are absent for a period of six months or more they are eligible for a three-day supernumerary period upon their return.
Remember, this guidance has been put into place to support you, promote patient safety and quality of care.
If you are unsure who your Educational Supervisor will be on your return you can contact your Training Programme Director for further advice.
Who is responsible for communicating & arranging my Return To Training requirements?
Once your plan of return has been created and documented on the Initial Return Meeting form in collaboration with your TPD or relevant supervisor, the SuppoRTT administration team will forward a copy of your completed form highlighting all requests i.e. amended working pattern, the need for supernumerary etc. However, it will be the trainee and TPD/relevant supervisor’s responsibility to liaise with the relevant departments to ensure that all amendments are incorporated into the rota (if applicable) and that your plan of return is disseminated to all relevant parties.
Should I arrange a meeting with a SuppoRTT Associate Dean prior to my return?
For trainees who have been absent for more complex reasons you may request to have a 1:1 meeting with a SuppoRTT AD.
AD support can help with the following;
- career planning
- pastoral support
- confidence issues
However, this should NOT delay or replace the trainee’s requirement to meet with their ES/TPD (or relevant supervisor) to plan their return.
If you would like to arrange an appointment with a SuppoRTT AD, please contact the SuppoRTT Team, supportt.yh@hee.nhs.uk
Will HEE contact me while I am absent?
Yes, please expect to receive emails from the SuppoRTT team for the following;
- Monthly Emails detailing all Return To Training Activities (RTT-A) that are taking place within the next three months
- Invitations to RTT-A outside of the YH SuppoRTT programme i.e. specialty specific courses and conferences
- Return To Training Notice at the following stages prior to your return; 3 months, 2months and 1 month.
The SuppoRTT team will also aim to contact you post your return requesting feedback regarding your experience.
Don’t forget, you can also contact the team at any stage if you need further information or support; supportt.yh@hee.nhs.uk
What if my plan of return includes an Occupational Health Report?
If Occupational Health stipulates that you need a phased return this will determine your working pattern for a period of time and will thus take precedence. However, the need for enhanced supervision may still be required. All enhanced supervision plans can run in parallel alongside your outlined working pattern.
What are Return To Training Activities (RTT-A)?
Return To Training Activities can include;
Non-clinical activity days / workshops which are provided specifically by HEE that are designed to;
- Build personal and professional well being
- Facilitate access to coaches and mentors
- Provide practical advice and sign posting
- Provide information/support for trainees who want to work less than full time
Details for these are located under the RTT-A tab on this website. These events are FREE to attend some are CHILD friendly.
Clinical educational days and supported leaning activities that you access through either; YH SuppoRTT Programme, Trust, School or HEE. This can include;
- Clinical training including simulation
- Clinical shadowing days
- Educational update days
There is no definitive list on what is or is not available to any specific trainee. If you find a course that would benefit your return to training that is external to the YH SuppoRTT porgramme you may be eligible to apply for funding.
To find out more please refer to the Supported Return to Training (SuppoRTT) CPD Funding guidance document.
Am I entitled to Keeping In Touch (KIT) Days?
If you have taken Maternity or Shared Parental Leave you may have access to up to 10 paid Keeping in Touch Days.
KIT days can be used to attend any RTT- A either within the YH SuppoRTT programme or externally ran courses, if your employer agrees.
To find out more, please contact your local HR Medical Staffing department who will be able to advise on you if you are eligible for KIT days.
Each Trust will have their own policies in relation to the number of KIT days that each trainee can access. HEE has no influence over your local Trusts policy in relation to KIT days.
Details for ALL trainees regarding pay should be discussed with your employer.
When will my next ARCP take place?
The Annual Review of Competence Progression (ARCP) will take place every year for every trainee however, there are occasions where trainees may have more than one ARCP if they take a period of absence from their training programme. HEE recommends that the ARCP is arranged at the following periods;
- For parental leave and OOP a trainee should whenever possible have an ARCP prior to the start of this period of leave, or if this is not possible within 4 weeks of return. This will review the period from the last ARCP to the start of the OOP/parental leave.
- For trainees who absent due to more complex reasons i.e. sick or carers leave, it is recommend that a date for the ARCP is discussed between the trainee and Training Programme Director at the initial return to training meeting. This will review the period from your last ARCP to the start of your leave.
What should I do if my supervisor isn’t supporting me?
If you are not getting the required support from your Educational Supervisor then we would recommend that you contact your Training Programme Director at your earliest opportunity in order to address your concerns. Alternatively, you can contact the SuppoRTT team for further support and guidance; supportt.yh@hee.nhs.uk.
The SuppoRTT Team organises and supports a variety of RTT-As Below is a brief description for each including how to book a place. Those that are infant/ baby friendly are indicated by the following symbol,
.
Please see the bottom of this tab for a full calendar of activities.
Practical Advice & Signposting
This event is facilitated by Dr Ros Roden (SuppoRTT AD) who can provide you with the help and advice in the practicalities of returning whether this be Full Time or Less Than Full Time. Each event includes different guest speakers who are happy to share their experience and knowledge to help make your return to training as easy as possible. These events are a brilliant opportunity to ask questions, meet with colleagues who are in a similar situation and begin to create your own individualised return to training plan.
Start: 09:30 Finish:15:30
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
For any queries, please contact supportt.yh@hee.nhs.uk
Building Personal & Professional Well-being
HEE are excited to announce that following a successful pilot event Petros (professionals in resilience training) have agreed to work with HEE in supporting trainees back into training through their bespoke one-day resilience training programme ‘The Challenge of Change’. This day aims to develop and enhance your personal resilience in preparation for your return to training. This highly engaging and practical day will give you a clear understanding of what stress is really all about and the link between stress and poor health. You’ll discover how you can combat stress in work and home life, feel better, be more productive and content.
What you will learn:
- You will be provided with your own personal resilience profile
- A simple four-step strategy for enhancing your personal resilience
- Improved communication skills
- Strategies for relaxing both mind and body
- Your route to enhanced well-being and better performance
Start: 09:30 Finish:15:30
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
For any queries, please contact supportt.yh@hee.nhs.uk
OOP Study Group
HEE have collaborated with Dr Laura Blakemore to develop a mixed specialty, child friendly, OOP study group for trainee’s who are OPP or have recently returned. These sessions will be facilitated by guest speakers from different specialties and all attendees are also welcomed to send in topics of interest so that speakers can incorporate into their session. These groups are a great opportunity to keep up to date with your CPD and spend time with colleagues who will be in a similar situation to you. Please be advised that this pilot will run for a period of 4 months and will take place at Weston Park Museum, Sheffield (opposite Sheffield Children’s Hospital).
If you would like to start your own OOP study group in your local area then please don’t hesitate to get in touch via the SuppoRTT Mailbox.
Start: 13:00 Finish: 15:00
Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
For any queries, please contact supportt.yh@hee.nhs.uk
How to set up and run a Study Group in your area
OOP Study Groups are a Trainee led initiative which the SuppoRTT Team provide administrative and funding support for. If you're interested in setting up a Study Group on your area, we'd love to hear from you. Please see attached our guide for setting up a Study Group and if you have any queries please do not hesitate to contact the SuppoRTT Team via the SuppoRTT Mailbox, supportt.yh@hee.nhs.uk .
Clinical Skills & Simulation
HEE are working in partnership with Mexborough Montagu Simulation Centre to provide a mixed specialty one-day course that will help doctors returning to practice, refresh their skills in undertaking a structured A - E approach when assessing and managing the acutely unwell patient. It will also cover the updated National Early Warning Scoring system and the SEPSIS 6 protocol. Opportunity will be given for the knowledge and skills gained in the morning session to be put into practice using a number of simulation-based scenarios.
Objectives:
- To provide those returning to work with a structured, needs-based programme.
- To rehearse a structured A - E approach to assessing and managing the acutely unwell patient.
- To recognise severity of illness using local/national scoring systems.
- To put theory into practice using simulation-based scenarios.
Please note that this is a supported event, there are no tests and it is only open to doctors who are in the process of returning or have recently returned.
Start: 09:00 Finish: 16:30
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
For any queries, please contact supportt.yh@hee.nhs.uk
Human Factors and Communication
HEE are working in partnership with Mexborough Montagu Simulation Centre to provide a mixed specialty one-day course that will focus on a number of challenges faced by doctors when communicating with colleagues and patients. It will also deal with the importance of Human Factors within the healthcare setting using a small group exercise and simulation-based scenarios.
Objectives:
- To provide those returning to work with a structured, needs-based programme.
- To explore relevant aspects of communication within the doctor-patient and multidisciplinary settings.
- To stress the importance of Human Factors in the healthcare setting.
All delegates are expected to complete the Improvement Academy’s Bronze Level Human Factors training before attending the day. This can be accessed on-line via the Improvement Academy website.
Please note that this is a supported event, there are no tests and it is only open to doctors who are in the process of returning or have recently returned.
Start: 09:00 Finish: 16:30
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
For any queries, please contact supportt.yh@hee.nhs.uk
Tiny Habits® for Doctors - How to make changes in your life that last forever
Over 50,000 people worldwide have reported that Tiny Habits® has worked for them. In this workshop you’ll discover that BJ Fogg’s scientifically established system of behaviour change, as coached by Katherine, will help you build extraordinarily strong habits and achieve previously unattainable results. This workshop is for anybody wanting to build strong positive habits quickly and effectively in all areas of their lives.
Please click here for the flyer and more information
Start: 10:00 Finish: 15:00
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
For any queries, please contact supportt.yh@hee.nhs.uk
SuppoRTT Activities Facilitated by Dr Susy Stirling
SuppoRTT Workshop: Know Your ‘Why’
If you have ever found yourself questioning why you do the job you do, and feeling disconnected from the person who made that career choice in the first place, this workshop is for you. Come and meet others who have felt similarly, and reconnect with, or re-design, your career aims and aspirations. This is a relaxed, informal one-day workshop. The emphasis will be on exploring how you feel about your career in a non-judgmental environment. This day is completely independent from any discussion with faculty from your School or Trust.
Please click here for the flyer and more information
Start: 09:00 Finish: 16:00
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
SuppoRTT Workshop: Imposter Syndrome – what is it and how can I manage it?
Imposter Syndrome or Phenomenon is defined as ‘a collection of feelings of inadequacy that persist despite evidence of success’. ‘Imposters’ suffer chronic self-doubt and are unable to internalise their accomplishments however successful they are in their field. This phenomenon is prevalent in trainees and doctors. It can get in the way of both professional progress, and job satisfaction. Time out of training can exacerbate it. Because it is common, it is usually helpful to discuss it in a group setting, explore what it is, how it affects you and what you can do about it. This one-day workshop provides support as well as understanding.
Please click here for the flyer and more information
Start: 09:00 Finish: 16:00
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
SuppoRTT Careers Coaching Clinic
The SuppoRTT Careers Clinic provides pre-bookable 60-90 min appointments to review your career and explore your career plan in light of your time out of training. Sessions are bespoke and can include coaching, a psychometric tool, a careers diagnostic tool, 360 appraisal and feedback as necessary. These are confidential and independent from your School and educational supervision. Sessions can be stand-alone, or a series. They provide protected time to consider your career path.
They are free of charge and delivered by a trained coach, with extensive experience in careers coaching, use of psychometrics and delivery of 360feedback.
Please click here for the flyer and more information
4 individual appointments available per ran day.
For further information or to book a place, please visit Medical Maxcourse
Externally ran courses supported by SuppoRTT
Return To Acute Care Training (ReACT)
Organised by Bradford Teaching Hospitals, this course is for Trainees at any grade of training who work in acute hospital specialties. The course features, high fidelity emergency scenarios and clinical skills practice and much more.
Please click here for the flyer
To book, please complete the attached booking form and return to facilities.administration@bthft.nhs.uk
Paediatric Supported Return To Training Study Day
The objective of this course is to help build trainee confidence, skills and knowledge in a supportive environment so that they can safely and confidently return to practice within their training programme.
Running on 8 March 2019, 13 June 2019 and 24 October 2019
Please click here for the flyer
To book, please contact louise.pemberton@nhs.net
Any queries, please contact sunitha.sampath@nhs.net
An Introduction to Mindfulness
Mindfulness is the practice of bringing your attention to the present moment without judgement and with kindness and curiosity. Mindfulness helps you become more self-aware, feel calmer and less stressed, be more able to choose how to respond, copy with difficult or unhelpful thoughts and be kinder towards yourself.
Organised by Dr Sanjay Suri and facilitated by Rachael Garside from Tall Spaghetti ltd, this is a one day course 10:00-15:00
Running on numerous occasions from June-August. Please see the calendar of events in the tab below for dates.
Please click here for the flyer
To Book, please visit Medical Maxcourse
Any queries, please contact sanjay.suri2@nhs.net or rachael@tallspaghetti.co.uk
SuppoRTT 'return to training'
Medical Education Leeds are piloting a SuppoRTT ‘return to training’ course with elements of Simulation in June. This course aims to support doctors returning to clinical practice after a period of absence lead to a pause in their training pathway.The course is a blend of workshop and immersive educational event, produced in collaboration with Medical Education Leeds and endorsed and funded by HEEYH, with the aim to be an informative and affirming experience in preparation for returning to clinical practice.
To Book, please contact Laura Brown, laura.brown61@nhs.net
Any queries, please contact Laura Brown, laura.brown61@nhs.net
*New date added** 02 August 2019**
Returning to Medicine Simulation Day
We have an interactive small group day for you covering common presentations people are concerned about including seizures, external pacing, hyponatraemia and others. First piloted in April 2019 and well received then and improved upon for July 2019! Suitable for CT1s right up to ST8s. Covers GIM presentations so relevant to anyone that sees these even if not specifically a GIM trainee as long as you feel practice in dealing with them will help you!
Contact matthew.roycroft@hee.nhs.uk to reserve your place or for further information!
SuppoRTT Conferences
This highly engaging and practical day will give you a clear understanding of what the Supported Return to Training (SuppoRTT) Programme can offer trainees, while
considering your needs as a supervisor and how workplace culture may impact upon this process. There will be an opportunity to hear the experiences of trainees, participate in interactive workshops and consider the importance of both supervisor trainee resilience.
Running 2 July 2019
Location: Wentbridge House Hotel, Pontefract
Start: 09:00 Finish: 16:00
Lunch and Refreshments are provided
For further information or to book a place, please visit Medical Maxcourse
Year Calendar of RTT- Activities
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June |
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03-Jun-19 |
Careers Coaching Clinic – 4 sessions (09:00-10:30, 11:00-12:30, 13:00-14:30, 15:00-16:30) |
Don Valley House, Sheffield |
| 07-Jun-19 | SuppoRTT 'return to training' | Limit Suite(Beckett Win 3rd Floor) |
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11-Jun-19 |
An Introduction to Mindfulness |
Willow Terrace Road, leeds |
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13-Jun-19 |
Paediatric Supported Return To Training Study Day |
Simulation Suite, Barnsley Hospital |
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14-Jun-19 |
Clinical Skills & Simulation |
Montagu Clinical Simulation Centre, Mexborough |
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17-Jun-19 |
SuppoRTT Workshop: Know Your 'Why' |
Don Valley House, Sheffield |
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July |
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| 02-Jul-19 | SuppoRTT ES and TPD Conference | Wentbridge House Hotel, Pontefract |
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08-Jul-19 |
Careers Coaching Clinic – 4 sessions (09:00-10:30, 11:00-12:30, 13:00-14:30, 15:00-16:30) |
Don Valley House, Sheffield |
| 08-Jul-19 | Tiny Habits® for Doctors - How to make changes in your life that last forever | Willow Terrace Road, Leeds |
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10-Jul-19 |
An Introduction to Mindfulness |
Woodside, Rotherham |
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11-Jul-19 |
Practical Advice & Signposting |
The Bridge Hotel, Wetherby, Leeds |
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18- Jul-19 |
Building Personal & Professional Wellbeing |
Tankersley Manor, Sheffield |
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23-Jul-19 |
SuppoRTT Study Group |
Weston Park Museum, Sheffield |
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24-Jul-19 |
Return to Acute Care Training (ReACT) |
Simulation Centre, Bradford Royal Infirmary |
| 24-Jul-19 | Returning to Medicine Simulation Day | Rotherham Hospital |
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25-Jul-19 |
An Introduction to Mindfulness |
The Learning Centre, Hull |
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31-Jul-19 |
An Introduction to Mindfulness |
Willow Terrace Road, Leeds |
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August |
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| 02-Aug-19 | SuppoRTT 'return to training' | Limit Suite(Beckett Win 3rd Floor) |
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20-Aug-19 |
An Introduction to Mindfulness |
Woodside, Rotherham |
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September |
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13-Sep-19 |
SuppoRTT Workshop: Know Your 'Why' |
Don Valley House, Sheffield |
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16-Sep-19 |
SuppoRTT Workshop: Imposter Syndrome |
Don Valley House, Sheffield |
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20-Sep-19 |
Careers Coaching Clinic – 4 sessions (09:00-10:30, 11:00-12:30, 13:00-14:30, 15:00-16:30) |
Don Valley House, Sheffield |
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October |
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10-Oct-19 |
Building Personal & Professional Wellbeing |
The Bridge Hotel, Wetherby, Leeds |
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14-Oct-19 |
SuppoRTT Workshop: Know Your 'Why' |
Don Valley House, Sheffield |
| 18-Oct-19 | SuppoRTT 'return to training' | Limit Suite(Beckett Win 3rd Floor) |
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24-Oct-19 |
Paediatric Supported Return To Training Study Day |
Simulation Suite, Barnsley Hospital |
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November |
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07-Nov-19 |
Practical Advice & Signposting |
Tankersley Manor, Sheffield |
| 22-Nov-19 | Tiny Habits® for Doctors - How to make changes in your life that last forever | Don Valley House, Sheffield |
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January 2020 |
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17-Jan-20 |
Building Personal & Professional Wellbeing |
Tankersley Manor, Sheffield |
| 17-Jan-20 | SuppoRTT 'return to training' | Limit Suite(Beckett Win 3rd Floor) |
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March 2020 |
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| 06-Mar-20 | SuppoRTT 'return to training' | Limit Suite(Beckett Win 3rd Floor) |
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26-Mar-20 |
Practical Advice & Signposting |
The Bridge Hotel, Wetherby, Leeds |
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April 2020 |
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16-Apr-20 |
Building Personal & Professional Wellbeing |
The Bridge Hotel, Wetherby, Leeds |
| May 2020 | ||
| 01-May-20 | SuppoRTT 'return to training' | Limit Suite(Beckett Win 3rd Floor) |
Please be advised that all coaching and mentorship sessions are free for trainees in YH.
Mentorship
HEE now have a cohort of trainee peer mentors who are here to help support trainees in their return to training. Mentorship can help you to; reflect on your current abilities, set out achievable as desirable goals, develop clinical skills, boost confidence and increase self-belief. It is also a brilliant opportunity to talk to a peer who can relate to your situation and share their experiences. If you would like to access a mentor then please contact the SuppoRTT team via the mail box: mentoring.yh@hee.nhs.uk
If you would like to become a mentor then please look out for further mentorship training days that will be announced throughout the year. Any doctor that wishes to join the SuppoRTT mentorship cohort must complete the mentorship modules on E-learning for health and attend a one-day initial course and then a half day refresher day. Please be advised that this is only open to HST’s.
Coaching
The aim of coaching is to increase potential and enhance the careers of those who access it. Sessions are confidential and do not form part of educational assessment. Coaching is time for you to think.
Your coach won’t judge you or give you advice.
This means it is ok to talk about anything that you feel gets in the way of you doing your best at work. You can really think things through in a way that is different to talking things over with a friend, partner, TPD or Educational Supervisor - all people who tend to have another agenda for you. Your coach will support you, and challenge you if necessary, to help you reach a conclusion that is helpful and meaningful to you. If you would like to access a coach then please contact coaching.yh@hee.nhs.uk
For further information on coaching please visit the Coaching page on our website, here.
HEE SuppoRTT: Call for your SuppoRTT ideas!
Background
Evidence indicates that time out of practice can impact on a clinician’s competence and technical skills, as well as their confidence. Further evidence also indicates that through targeted training and learning opportunities, these approaches can help trainees get back ‘up to speed’ and return to practice in a more safe and confident manner.
Health Education England has implemented the Supported Return to Training (SuppoRTT) initiative in response to this. For more information about SuppoRTT, please visit: https://hee.nhs.uk/our-work/doctors-training/supported-return-training
HEE is providing Local Education Providers and Schools with the opportunity to bid for investment to expand an existing approach or develop a new idea that relates to creating and imbedding a supportive return to practice for doctors and dentists in training.
Examples include (but are not limited to);
- “Brain storming” events for departments, trainers, medical staffing departments, medical education departments, etc. to consider mechanisms to support trainees
- Specialty-specific developments within Schools to support returners
- “Boot camps” and course development
- Trust-based support groups for trainees, with identified objectives
- Enhanced induction
- Developing resources available to trainees
Backfill of educator or manager time to develop courses
How do I bid?
Please complete the BOS survey ‘HEEYH SuppoRTT Bid Request Form 2019-20’
Bids will open 20th May 2019
The deadline for submission is: 1st July 2019
Bidders will be notified via email of the outcome of their bid by: 5th August 2018.
All awarded funds will be transferred to the necessary Organisation / HEI in September’s Learning Development Agreement (LDA).
Bidders should read the Guidance for Completion and Standards for Review before completing the bidding document.
Guidance for completion
- Bids must be less than £20,000. Bids of £20,000 or more will not be considered unless a “contribution” is requested.
- Bids that include staff costs must have the agreement of the relevant organisation and a detailed cost breakdown must be provided.
- Only bids submitted via BOS will be considered. Please use the following link; HEEYH SuppoRTT Bid Request Form
- The bid deadline is final, late bids will not be accepted and there will be no expectations.
- Funding cannot be pre-committed beyond the current financial year. All awarded funds must be accessed and used by 31st March 2020.
- Funding is non recurrent.
- All required fields must be completed within the survey.
- Bidders should familiarise themselves with the range of SuppoRTT activities available to avoid duplication.
- Each bid will be scored by every panel member. Panel members can give a score of 0, half marks will not be awarded. There will be a minimum cut off score to be agreed by the panel.
- The panel may wish to contact you post submission to discuss your bid further.
- Any bids that are clearly duplicated / copied will automatically be rejected.
- The panel will award funds based on: rank order, knowledge of existing provision, and weighted against local needs.
- If multiple bids are received from the same school/department that appear to be related to core educational & business needs the panel may reject the bid but will inform HEE of the need to provide future core funding.
- If similar bids are received from different sources the panel may impose conditions on the approval of one bid i.e. sharing equipment/resources.
- There is no appeals process. The decision of the panel is final.
- If your bid relates to the purchase of equipment you must detail how this will support returners i.e. a course outline etc.
- Please note that there will be no HEEYH local office administration support for bids that relate to courses/events (i.e. booking venues, arranging delegate booking, collating feedback, creation of promotional material). However, the team may be able to distribute promotional material i.e. sending out advertisement to trainees who are OOP, advertise course/event on; SuppoRTT webpage, monthly newsletter and social media.
- Evaluation data on the outcome of the investment is required for all approved bids and will be shared as part of an England-wide review. As such, bidders will be required to submit a maximum 1-page summary of the impact of the investment by the end of the financial year.
- Bidders will be notified (via email) of the outcome by 5th Aug 2019.
- All bidders must have a Trust/ HEI host for the awarded funds to be sent too therefore, you must have an agreed contact within the Trust/ HEI.
Should you require any further guidance then please contact the SuppoRTT team: supportt.yh@hee.nhs.uk