ARCP's

Please click here for the School of Paediatric Standard Operating Procedures

The Annual Review of Competence Progression (ARCP) will take place every year for every trainee. It is important that you understand what is required of you for your current year of training and that you work towards this throughout the year so that you are prepared for your ARCP.

An ARCP needs to take place at the end of each ST year and this can sometimes mean that you have more than one ARCP per year. 

There are other occasions where you may have more than one ARCP in a year, for example, if you are going out of programme or starting maternity leave you will have an ARCP prior to the start of this or as soon as possible on your return. This will review the period from your last ARCP to the start of your OOP/paternity leave etc. 

ARCP dates are published on this website as soon as they are confirmed. Most ARCPs take place between May and June each year, with follow up face to face reviews taking place in June and July where necessary. Additional ARCPs are also arranged at various intervals throughout the rest of the year to ensure everyone is reviewed at the right time in their training year.

We will write to you with at least six weeks' notice to notify you of your ARCP date and deadline for updating your ePortfolio. You will be required to complete a Form R Part B at least once a year as part of the ARCP and Revalidation process.

The Yorkshire and Humber Training Programme Directors have developed ARCP review tools for each level of training. These documents include of the requirements of the curriculum set by the RCPCH to enable the ARCP panels to accurately assess your ePortfolio. The documents can be found at the right-hand side of this page. You are advised to familiarise yourself with the requirements of your current training level so that you are prepared for your next ARCP.

Every day of your training must be covered by an ARCP. You will receive a non-assessment form for any period of time that does not count towards your training e.g. maternity leave, sick leave (if more than 14 days).

ARCP Review Tools:

Please note the current review tools will be updated to align with assessment of the Progress curriculum. They will be available on the website by mid-August 2019, along with ePortofolio guidance.

ST1 - ST3 ARCP Review Tool August 2018

ST4 - ST5 ARCP Review Tool August 2018

ST6 - ST8 ARCP Review Tool  August 2018

Table of Assessments

This is also available on the RCPCH website 

Click here for a link to Preparing for ARCPs with RCPCH Progress 

Additonal Guidance for Trainees

Guidance for Presenting Evidence for your ARCP 

Guidance Powerpoint - How to Present your ARCP Evidence

Additional Guidance for Supervisors

Guidance on Completing an ESTR

Guidance on Completing a CSTR

Upcoming ARCP Dates:

Trainees who are required to attend will be contacted directly by the HEE Programme Support Team, in liaison with Training Programme Directors. 

Regional ARCP document checks - all trainees
Next round in Summer 2019

Face to Face ARCPs- Select Trainees 
6th of September 2018- Leeds Office
18th of September 2018- Sheffield Office
9th of October 2018- Sheffield Office
13th of Novemeber 2018- Sheffield Office
29th of November 2018- Leeds Office
3rd of December 2018- Sheffield Office 
 

Please note, some of the above dates are provisional panels. 

ARCP Outcomes

Satisfactory Progress

Outcome 1

Achieving progress and competencies at the expected rate (Clinical)
Achieving progress and competencies at the expected rate (Academic)

Unsatisfactory or insufficient evidence (trainee must meet with panel)

Outcome 2

Development of specific competences required - additional training time not required

Outcome 3

Inadequate progress by the trainee - additional training time required

Outcome 4

Released from training programme with or without specified competences
Released from academic programme

Outcome 5

Incomplete evidence presented - additional training time may be required

Outcome 5 to be reviewed within 2-4 weeks.

Recommendation for completion of training

Outcome 6

Gained all required competencies (Clinical)
Gained all required competencies (Academic)

Outcomes for trainees out of programme or not in run-through training

Outcome 7

Fixed-Term Competencies Achieved

Outcome 8

Out of programme research/experience/career break approved

Outcome 9

Top-up training (outcome should be indicated in one of the areas above)

RITA Outcomes

Information obtained from the Orange Guide

Form C

Record of Satisfactory Progress within the Specialist

Registrar Grade: must be obtained for each year of the programme and should be forwarded to the relevant Royal College or Faculty, Higher Training Committee or College Specialist Advisory Committee (SAC) to enable progress through the Grade to be recorded. Other than for exceptional reasons the RITA Form C should normally be completed towards the end of each year of training. In the final year of Training the same principle applies where the final RITA Form G must be completed.

 

Form D

Recommendation for Targeted Training - Stage 1 of Required

Additional Training: This form should be used where the annual review has revealed general areas in which the SpR requires additional Training but not in a particular specialist unit or placement. For example the SpR may require additional Training in the general professional competencies of communication skills, record keeping, etc. - which may be practised in any placement / Training slot or module. The supervisor for the period of targeted Training must be made aware of the nature of the deficiencies and should take steps to ensure that the SpR is provided with extra guidance and supervision in these aspects of training. Progress to the next year of Training is not with held.

 

Form E

Recommendation for Intensified Supervision/Repeated

Experience - Stage 2 of Required Additional Training: This form should be used when the SpR has failed to acquire or reach a satisfactory level of specific skills or competencies. It is essential for the SpR to return to and repeat that situation in order to acquire the necessary competencies. An SpR returning to placement, attachment etc. should be treated as a new entrant and assessed in the same way.

 

Trainees undertaking training following a Form D or Form E recommendation must subsequently complete a Form C for that part of the programme (be it for example 3, 6 or 12 months) for which they have been undertaking required additional training. In the final year Form G instead of Form C will be required.

Failure to pass a Royal College or Faculty examination should not be a bar to progression from one year of the programme to another although it will inform the RITA annual review. An exit examination, when required, should be scheduled and taken either before or in the final year but in any case in time to allow it to be re - taken if necessary.

 

Form G

Final Record of Satisfactory Progress: specifically signals the successful conclusion of a Training programme leading to the award of the CCST. It issued following a successful final annual review taken towards the end of the training programme published by the Royal College or Faculty. At the final review the provisions for Targeted Training (Form D) or for Intensified Supervision / Repeated Experience (Form E) m ay rarely require to be invoked. Form G states the date on which the formal Training programme will conclude. Copies should be forwarded by the postgraduate dean to the relevant Royal College or Faculty to enable the eventual award of the CCST and given to the trainee. The Form also records the trainee’s intention once Training has concluded and specifically whether the Training Number will be required. Exceptionally, a few doctors will undertake further specialist Training after their CCST has been awarded. In such cases, the doctor concerned will relinquish their existing NTN and be allocated an FTN (see Section 8).

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