Other Assessments.

Specialty Trainees

When you register with the College, you will get access to work based assessments (WBAs). The assessments will be completed at the HcAT website and we plan to have a direct link from the portfolio. The assessment reports will be collated in ePortfolio for review at education supervision and by the annual review panel.

From September 2013, new WBAs are being piloted by the College. For more information click here. The new assessments include the Handover Assessment Tool (HAT), Acute Care Assessment Tool (ACAT), Leader CBD and Discussion of Correspondence (DOC).  


The 6 main types of assessments that you will be expected to complete are:

  • Mini-CEX – (Mini Clinical Evaluation). This is a direct observation of a clinical encounter. It may be a history, examination or communication type encounter. These should be observed by a senior doctor or trained allied health profession. You will receive a paper duplicate pad and will be expected to complete these with your supervisor and return a copy to HcAT.
  • eCBD – (Cased Based Discussion). This should be a discussion about a case something you have been involved with and made an entry in the notes.  This discussion looks at your clinical reasoning and note recording. It is not a discussion of other people’s management. The discussion should be completed online through HcAT link.
  • DOPS – (Direct Observation of Practical Skills). DOPS forms should be completed and submitted to HcAT. This is a record of practical skills for example, blood taking, lumbar puncture and Intubation. (List of procedures)
  • e-SPRAT - (Multi-source Feedback tool).  You will be expected to nominate a number of members from the team (consultants, seniors, peers, juniors, nurses and other health professional) to provide feedback on you work performance.
  • SAIL - (Sheffield Assessment Instrument for Letters) has been developed and validated for use in Paediatrics. The instrument assesses a trainee’s competence in written communications in everyday practice, over time.
  • SHEFFPAT - (Sheffield Parent Assessment Tool) has been developed and validated for Paediatrics, and seeks the views of parents and guardians about the care of their child. The views collected from 25 families are collated prior to feedback to the trainee.

RCPCH recommendations for assessments to be completed by run-through trainees (StRs) can be found here. More detailed instructions on how to complete assessments are available at the website at www.rcpch.ac.uk

Trainees successfully completing their competencies will be issued with an Annual Review of Competency Progression (ARCP) outcome form at the end of each year. ARCPs could be triggered if it is felt necessary or may take place at other times of the training year if training is out of sync (e.g due to maternity leave, sick leave, OOP, etc). Failure to engage in the assessment process would delay progression through training. Please contact the School if there are technical difficulties or problems within your allocated Trust.


The annual RITAs are held in February/March each year at HEYH, and for a trial period in Bradford and Hull hospitals. It is the responsibility of the specialty trainee to make sure that they have completed all parts of the appropriate paperwork at least 2 weeks before the RITA. The RITA form must be submitted and type written to the Schools Support Administrator at HEYH. All RITA forms must be completed for the whole year of training. If rotation has occurred during that year, then a RITA should have been completed for each 6 month period. It is recommend that the RITA form is completed and signed by your Educational Supervisor before you rotate into your next post.

The following documentation will be required for your RITA: -

1.     Completed type written RITA form including

  • Certificate of satisfactory completion of training
  • Child protection training form
  • Completed sickness document

2.     e-Portfolio

  • e-Portfolio must be reviewed by your Educational Supervisor

3.     MSc

  • A certificate of completion of training for years 1 & 2 SpRs in the MSc will be automatically be forwarded to the Regional Adviser by MSc organisers
  • Year 3 SpRs will be expected to bring a summary of their dissertation

4.     Mini-PAT/SPRAT

  • All SpRs will be expected to complete either Mini-PAT or SPRAT (Years 2 & 4)
  • Please see appropriate section

To obtain a RITA form click on the link below.


Sheffield Peer Review Assessment Tool - SPRAT

This should be completed at least twice in your five year training programme ideally in years 2 & 4. The Regional Adviser is asked to nominate Specialist Trainees each year and they will receive details in the post either November/December or March/April. These forms should be completed and sent back as soon as possible to the Sheffield Office (Don Valley House) so that they are available for your annual RITA assessment. They only need to be completed for the post you are in at the time you receive the RITA form.

Results will be sent directly to you and to your Educational Supervisors. It is important for you to bring a copy to your RITA and if you have any concerns over the results, discuss with your Educational Supervisor or the Regional Adviser.

SPRAT may now be accessed on-line and please find instructions and the e-SPRAT form attached below. All Specialist Trainees will be expected to use e-SPRAT from now onwards and you can register on-line when you are in your 2nd or 4th year.

Instructions for e-SPRAT
e-SPRAT Form

Please note that application for e-SPRAT has now opened for year 2 and 4 trainees who have not completed a SPRAT form within the last year. Please see instructions above. (updated 26.03.07)


Mini-PAT needs to be completed once a year in association with your RITA. It must be completed in time to take the results with you to the RITA. This does NOT need to be done in the years 2 & 4 when you will complete SPRAT. Instructions, Mini-PAT and self Mini-PAT are below: -

Self Mini-PAT

It is important that mini-PAT and self mini-PAT when downloaded from the website are printed on both sides of the paper and using good quality paper to enable it to be read by the scanner. All forms must be submitted to your local Postgraduate Centre to be scanned at least 4 weeks before your RITA assessment and the results are forwarded to your Educational Supervisor. A copy of this must be obtained from your Educational Supervisor and brought to your RITA.

A list of Postgraduate Centres are found in the RITA form.