Relocation & Excess Travel

Health Education England (HEE) is responsible for providing you with assistance for relocation expenses, including removal or excess mileage.  Such claims are administered by your employer. As of November 1st 2020, a new national framework for the payment of relocation and expenses costs has been published replacing existing local guidance or arrangements in place for all doctors, dentists and public health trainees who commenced accredited HEE training programmes trainees in August 2020. Local guidance will remain on this webpage for all trainees who commenced accredited HEE training programmes prior to August 2020. Please see the below link for more information.

The old policy will cease on 31st March 2021 and all applications with effect from 1st April 2021 will be processed using the new framework

Please note : As of 01/04/2021, Base Change Requests will no longer be processed as they are not relevant to the national framework. Please see review the National framework for more information on excess travel claims. 

This relocation framework and application process applies to all trainees whilst employed in the Yorkshire and the Humber region, the employing NHS Trust is responsible for providing eligibility and reimbursement of relocation expenses.

Application process and deadlines

Trainees should submit actual expenses claims within three months of the expenditure being incurred. Where a trainee has relocated, and incurred eligible expenses in advance of commencing in a prospective training programme placement due to extraneous circumstances (e.g. relocating from abroad, relocating in advance to align with school years, etc.), then a trainee will be able to submit claims for eligible expenses within three months of commencing in their post, rather than three months from when the expense was incurred.


Please direct all completed application forms and any enquiries to your employing organisation. 

Appeals should be submitted to the following email address:

Individual employers are responsible for reimbursement of trainee excess travel, relocation and removal expenses, in line with local employer policies. Please contact your employer’s HR department for further information.

The base hospital definition normally applied to Foundation trainees is the hospital closest to the trainee’s primary home or residence which is part of the trainee’s 2 year fixed programme.

The base hospital definition normally applied to Specialty trainees is the hospital closest to the trainee’s primary home or residence which trains as part of the trainee’s specialty rotation. 

Please contact your employer for further information.