Accent Leave Manager - Trainee Information

Alternatively please refer to the Applicant User Guide or the HICOM quick guide. 

There are some rules built into Accent. For example, if you are trying to submit a retrospective application (ie an activity that starts on the day you're applying or before), the system will not allow you to do so as retrospective applications are not permitted; this will give you a validation error as "There are no approvers available for this placement, please select different dates or placement".

To apply, you must first be in a post on Accent; your post must have Approvers (e.g Medical Education or TPDs) recorded against it (otherwise the post will show as 'There are no approvers available for this placement, please select different dates or placement.').

If you suspect some of this has not been done, please contact StudyLeave.yh@hee.nhs.uk.

Placements are all managed by our Programme Support Team; please contact the team with your updated details. Their contact details can be found on the relevant School pages.

Please be aware that any future placements may not appear in ALM until 2 months before the post start date. Please avoid contacting our Programme Support Team until you are within 2 months of your next placement start date.   

“International” leave is for anything being held outside of the UK.

“Exam” leave is for attending exams, and always comes out of your External entitlement.

“Study” leave is for everything else. Please remember to select Regional Teaching* if the course/event is mandatory teaching organised by your training programme.

*(Applications for Regional Teaching are only required if you will incur expenses (eg travel or meal expenses). For all other Study Leave activities, an application is always required.)

Cancelling leave requests should only be done when you are no longer planning to attend the activity you applied for.

Leave requests can no longer be edited once they have been submitted on Leave Manager as they are under review/have been approved by your approvers on the basis of the information you have provided.

If there is something wrong with/missing from your leave request, please contact your MEC with the details you need changing (including the breakdown of expenses, e.g. course fees, public transport, accommodation, mileage), who can amend/add to your leave request as appropriate.

You can request your login details from the Accent homepage at any time: go to https://accent.hicom.co.uk/Portal/Live/Web/ and click on ‘Forgotten password’ – type in the email address that you have registered with HEE (the address held on the Trainee Information System, TIS) and click Send reset password link. Your login credentials will then be emailed to you from NoReply@hicom.co.uk - you may need to check your junk/spam folder as your email provider may filter the email.

If you do not receive login credentials, email StudyLeave.yh@hee.nhs.uk with your first name, surname, GMC/GDC number and preferred email address.  Please put “Trainee Login Request” in the subject.

There are two possible reasons for this:

1. TPD/Head of School approval is only required for Exception applications; it's not required for Regional Teaching (i.e. curriculum required activities).
2. If your TPD/Head of School can't see your Exception request, please notify your local Medical Education Centre.