New and Intending GP Trainer Approval.

Are you interested in becoming a Trainer?

The benefits of becoming a Trainer/Training Practice:

For the Trainer:

  • The satisfaction of helping GP trainees develop
  • Excellent peer support from local trainers’ groups and networks
  • The opportunity to develop as an educator

For the Practice: 

  • Contacts and networking with other doctors and practices training
  • Good balance of practice activities – educational and clinical recruitment of former trainees

Steps involved in becoming a GP trainer:

There is a 2 stage web application process:

First stage:

In the first instance, you should contact your local GP Specialty Training Programme Director (TPD) to express your intention to start the process of becoming a trainer. They will arrange a meeting with you at your practice to discuss this and to complete a TPD informal visit report.

Once you have this TPD report, you can then submit your initial application to be an intending trainer. This is done via a web app. Please contact the GP Approvals team at gpapprovals.yh@hee.nhs.uk who will send you the information regarding the web app.

On the web app, you should complete the first page with the information requested and upload the TPD informal visit report in the relevant slot. You will also need to indicate whether you wish to apply for funding to complete a PGCME (more information below). Once you have done this then you need to submit the application.

PGCME: It is no longer compulsory to complete the PGCME in order to become a GP Trainer, however if you would like to undertake this then we will support you in this and fund your course. The following courses are available in Yorkshire and Humber:      

  • HYMS – Postgraduate Certificate in Health Professions Education (starting in September and January)
  • Leeds – Postgraduate Certificate in Education in Primary Care (starting in September)
  • Sheffield – Postgraduate Certificate in Medical Education (starting in September)
  • ​Please Note:  all applications for funding for the PG Certificate in Education must be made by 1 February to start the course in September and the 1 August to start the course (HYMS only) in January.

If you decide to undertake the PGCME, then you do not need to attend the HEE Clinical Supervisors Course or the White Rose Educational Theory course. You can also apply for GP trainer approval interview before you have completed your PGCME, providing you have completed all the other requirements below.

Next steps following acceptance of your application:

You will now need to complete the following mandatory requirements:

  • HEE e-learning module on Clinical Supervision
  • HEE Clinical Supervisors course – a half day course for all clinical supervisors

These provide a basic understanding of being a clinical supervisor

  • White Rose Educational Theory course – a 1 day course for those not undertaking the PGCME

This provides a higher level of understanding of being an educator

  • Intending trainer course (3 days) covering:
  • Workplace based assessments (WPBA)
  • Clinical and Educational Supervision
  • Trainees in difficulty
  • Trainers’ workshops – minimum 6 hours attendance
  • Mentoring

Please see the tabs below for more information

 

Second stage - Completion of the GP Approval web app:

Once you have completed all the above, you can then apply for trainer approval interview by completing the web application. For this you need to upload the information requested on the app regarding your practice, timetables and induction. You will also need to upload a further TPD report, evidence of equality and diversity training, a declaration of health and conduct, a LAT (local area team) report of no concerns, and further information regarding your educational activities. All the information regarding what is required is on the web app – please use the templates provided on the app where indicated.

When you have completed the web app, please submit your application – noting the important information below regarding application deadlines.

To ensure sufficient time is given for all involved with approving new GP trainers and to ensure that the Training schemes are given adequate notice of new trainers on their scheme it is imperative that prospective Trainers are aware of the deadlines for submitting and informing the approval team of their intention to be interviewed to become a GP Trainer.

Those Intending GP trainers wishing to start training in August must complete the GP Trainer Approval app by 1st February prior to the intending August start date. 

Those Intending GP trainers wishing to start training in February must complete the GP Trainer Approval app by 1st August prior to the intending February start date. 

All non-training practices must be visited prior to interview – this will be arranged by the QA team following the submission of the application.

 

Trainer Approval Interview:

Once you have submitted your application for interview, then you will be contacted to arrange the interview at a trainer approval panel. These are held in April and October. If you are successful at interview, then you will become an approved GP trainer and this will be registered with the GMC by the Quality Team Administration.

Detailed information on the role of a GP Trainer and the training curriculum can be found on the RCGP website. 

If you have any further questions on the approval process please see the FAQs below or contact the GP Trainer Quality Assurance team.

 

GP Trainer Quality Team

Sarah Walker 
Quality Manager
Based in Hull
01482 421196

Sarah Rowson 
Quality Manager

Based in Leeds
0113 887 1693

Michele Hannon
Quality Administrator
Based in Hull
01482 421178

 

How do I get started?

Please note deadlines for all applications for PGCME funding and Submission for interview are 1st February and 1st August.

How do I get started?

What do I need to do to prepare and why?

  • Completion of mandatory e-learning and intending trainer course
  • Either completion of HEE clinical supervisor course and White Rose Educational Theory Course or undertaking PGCME
  • Attend Trainer's Workshops - Attendance of at least 6 hours.
  • Undertake Mentoring  - 6 sessions or if less then evidence of covering all required areas.
  • Please see the standards for GP training document to understand what the criteria and standards are for GP training and how they have been developed.

How do I apply for the PGCME?

  • You need to arrange a TPD visit and the report from this visit needs to be completed and submitted on the web application.
  • The application deadline for submission of the report is the 1 February for September PGCME courses and 1 August for January courses.

I do not want to undertake the PGCME or I already have a PGCME what do I have to do?

  • You need to arrange a TPD visit and the report needs to be submitted when you register on the web application. There is no date requirement for submission of this report but the final submission for interview will need to meet the required deadlines.

What is mentoring and how do I get a mentor?

  • This is one to one personal mentoring from an experienced trainer who will work with your individual learning needs to ensure you meet the practical requirements of being a trainer
  • A mentor will be allocated by your local training scheme so please contact them to arrange this
  • The Mentor Outcome Summary form needs to be completed and submitted on the web application.

What Funding is available for me to prepare to be a trainer?

  • Funding is available to support intending trainers and practices in the preparation to become a trainer.
  • The funding includes Fees for PGCME, Backfill for PGCME and for all other mandatory courses, Mentor payment, equipment for the practice e.g books, bags and equipment, video recording and playback equipment. Any claims for items purchased or backfill payments must be accompanied by a receipt or invoice.

 

How do I book onto the courses?
  • The HEE e-learning module on Clinical Supervision; the HEE Clinical Supervisors Course and the White Rose Educational Theory Course are currently in development and will be available from September 2019.
  • A link to the e-learning and further details on how to book onto these courses will be provided here once the details have been finalised.
What evidence do I need to submit to become a trainer & deadlines?

Submission dates are 1 August for a start of training in February and 1 February for a start of training in August.

  • When you have completed your preparatory work, you need to complete your web application pages 2-4 submitting the evidence documents required.
  • Please see the list of documents needed on the checklist.

 

Do I need to have a formal Visit?
  • If you are in a current training practice and training from a site that is already approved then you do not need a formal visit.
  • If your practice is not a current training practice then you will need a visit. Please see the site approvals section.

 

Do I need to have an interview and what will be the format?
  • You will need to attend for an interview
  • Interviews will be held in October and April
  • The Panel will be made up of four members usually the School lead and the locality lead for GP QA, a TPD and a GPSTR.
  • Questions will cover 4 of the areas outlined below
    • Personal characteristics relevant to training
    • Personal preparation for the role of Trainer/ workplace based assessments 
    • Educational Theory and Adult learning concepts
    • Practice as a training practice
    • Registrars with problems
    • Curriculum coverage
    • Support within practice for trainer and training process
    • Responsibilities as a trainer GMC/Employer
    • CPD needs as a trainer

What happens if I don’t pass my interview

  • Sometimes intending trainers and are found not to meet the criteria for training yet. You will be sent an email within the application advising you clearly of which criteria were not up to standard and recommendations for development.
  • When you have completed the recommended preparation, and feel you are ready to train you can submit a new application by the deadlines of 1st February and 1st August.

How long will I be approved for?

  • Your first approval will be for 2 years.
What happens after my approval?
  • The GP approvals team will confirm your status as a trainer to the GMC and this will be added to your registration.
  • You need to continue to be involved in trainer’s workshops. .
  • You will be invited to a mandatory 2-day trainer’s seminar after approximately one year.
  • Your work as a GP trainer must be assessed as part of your NHS annual appraisal
How does my Practice becomes a training site / What if there are changes to my current approved practice site?

All sites from which training takes place need to be approved as an educational site and registered as such with the GMC.

I want to start training in a practice that is not a current training practice?

  • You need to arrange an initial visit from a TPD and the visit form is to be completed and uploaded to the web application (this may be part of the trainer approval process if you are also new to training).
  •  If the informal visit is satisfactory then a web app submission should be made and a formal visit requested (this would be when you are ready to submit for interview if you are new to training).
  • Submission dates are 1 August to start training in February and 1 February for to start training in August.
  • Your formal visit will be conducted by a QA tutor. You and your Practice Manager will need to be available for this visit.
  • The web application will be reviewed by the Trainer approval interview panel. You will only need to attend the panel if you are also wanting to be approved as a trainer.
  • Funding is available for approved trainers starting in a new to training practice to provide equipment for a trainee e.g books, bags and equipment, video recording and playback equipment.

My practice is moving site/ My practice is merging or federating with a practice not approved for training and I want my trainee to work at that site.

  • You will need to arrange a visit from your TPD to assess the premises to ensure they meet adequate standards for training.
  • If there are concerns about your new site then an action plan will be agreed with by you and the TDP and the TPD will revisit to check for completion.
  • If the TPD still has concerns then they can request a formal visit.
  • The completed visit form should be sent to the GP approvals team.

 

How do I become an Associate Primary Care Educator? 

What is an Associate Primary Care Educator?

  • This role is for non-medical clinical health care professionals wishing to have a formal role in GPStR training – e.g. Nurses, Physicians associates, ACPs
  • Associate educators  will not be nominated as the lead trainer for an individual GP trainee.
  • Associate educators can undertake assessments CBD and COT, if appropriately trained and benchmarked and peer reviewed e.g with GP trainer colleague, trainers workshops, trainers seminar

Am I eligible to apply to be an Associate primary care Educator?

  • You need to be a non-medical but clinical practitioner working in the primary care setting
  • You need to have completed the requirements for intending trainers (as above) or be prepared to undertake this
  • You need to be working in a training practice with a current trainer
  • You should have a defined training remit within the training practice

How can I be approved as an associate primary care educator?

  • You should make your application as per the intending trainer process. 
  • You should also submit an outline of your remit within the practice by email to the GP approvals team.
  • The requirements expected of you for approval are the same as intending GP trainers.
  • PGCME and Mentoring is funded as per intending trainers.

What will I need to do to be reapproved?

  • Applications for re-approval will be submitted as per the trainer re-approval process
  • Requirements for re approval are the same as per trainers. 
  • Attendance at the Trainer’s Seminar is mandatory.
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