Becoming a Dental Foundation Trainer

Brand New Applicants

If you are interested in becoming a Dental Foundation Training (DFT) Education Supervisor please contact the Quality Team at qualityteam.yh@hee.nhs.uk 

The Quality Team will give you a link to our online application system, the DFT web app when the application period opens. 

As part of your application your practice will be visited and an informal interview will take place as part of the visit. 

Please note that a number of reports are required and will need to be uploaded as part of your application.  Obtaining these reports as soon as possible is advisable to ensure that your submission is with us by 13th January.  The reports are as follows:

  • Your most recent NHS Business Services Authority (NHSBSA) vital signs report for the practice
  • Your most recent NHSBSA end of year statement of activity for your practice

Please click here for access to the NHSBSA Reports   

If you are unsure whether you meet the criteria to become a Dental Foundation Trainer, please contact Jason Atkinson (Associate Postgraduate Dental Dean) via the email below, for further advice.

Jason Atkinson: jason.atkinson@hee.nhs.uk

Useful Contacts

  Quality Team: qualityteam.yh@hee.nhs.uk

 Jason Atkinson, Dental Associate   Postgraduate Dean: 

 

Useful Links and Documents

 

 
 
 
 
 
 

Existing DFT Educational Supervisors

If you are currently a Health Education England working across Yorkshire and the Humber DFT Educational Supervisor you will already be familiar with the online application portal, the DFT Web App. 

An email will have been sent to you via the DFT web app to provide access to your editable application record to edit and submit as your application for ES status for the upcoming DFT year.

You will find guidance throughout the web app to help you to complete each section. 

Please note that a number of reports are required and will need to be uploaded as part of your application.  Obtaining these reports as soon as possible is advisable to ensure that your submission is with us by 13th January.  The reports are as follows:

  • Your most recent NHSBSA vital signs report for the practice
  • Your most recent NHSBSA end of year statement of activity for your practice
  • Your Foundation Dentists end of year report from the NHSBSA (Please note this report may not be available until December)

Please click here for access to the NHSBSA Reports

The deadline for application is 13th January. An ES appraisal will be arranged for you as part of the mid-term visit process to your Foundation Dentist and this will feed into the Educational Supervisor approval process

So You Want to Be A Trainer Course

Please note that all first time applicants and those making an application after taking a break from DFT training must attend the So You Want to Be a Trainer course or similar. This course will enable DFT ES applicants to understand the theoretical knowledge and practical learning necessary for the provision of clinical and educational supervision. The 'currency' of the SYWBAT course is three years within the date of the trainee appointment. For queries relating to courses for Educational Supervisors contact the Education Team: dentaladmin.yh@hee.nhs.uk

 Please click here to register for a place on the next So You Want to be a Trainer Course  

Equality and Diversity Training 

DFT Trainers will need to complete an Equality and Diversity Training course. There are two courses available on the e-lfh website: Equality and Diversity and Human Rights - Level 1 followed by Equality and Diversity and Human Rights eAssessment - Level 1. e-lfh is free to all people working in the NHS and is the main online information point for the NHS.

On the successful completion of the course a certificate will be generated. An equivalent certificate would also be acceptable from another region or provider.

Please click here for the link to register for e-lfh (which is free) 

Due to the number of training places available in Yorkshire and the Humber, the Quality team is unable to guarantee   that an FD will be placed in a practice upon submission of an application. Practices that currently train more than     one FD are   also advised that they are not guaranteed two in the next training year.
Appraisals for Dental Foundation Trainers

The appraisals will take place annually, in line with HEEYH policy, and as part of the mid year practice visit. Information regarding the appraisal will be sent to all Educational Supervisors nearer to the time. 

Mandatory Training for Training Programme Directors and Trainers

For all TPDs and Trainers

MIAD

All trainers are required to complete the five MIAD eLearning modules and the face-to-face MIAD training, every five years. 

If you require log in details, please email dentaladmin.yh@hee.nhs.uk with the following information:

  • Full Name
  • Base (primary care practice details)
  • GDC Number
  • Email Address

All existing ESs who do not already have the Postgraduate Certificate in Healthcare Education (PGCHE), or similar, should sign up for the MIAD course. Those with a Post Graduate Certificate in Medical Education, Clinical Education or Healthcare Education or higher may also benefit from MIAD as a refresher.

Post Graduate Certificate in Medical Education (PGCME)

Those wishing to undertake a PGCME should discuss this with their TPD and, if suitable, would need to bid for funding via the Education, Research and Innovation Committee (ERIC) bidding process. Please note that the Postgraduate Certificate in Healthcare Education is not a requirement of becoming an Educational Supervisor.

Equality and Diversity

All trainers must ensure that they have up-to-date Equality and Diversity training. 

 

DFT Training the Trainers events 2019

 

  Date

  Location

  Who should attend

  Tuesday, 18th June all day

  tbc

  Brand New Trainers and 1st Year Trainers

  Friday, 28th June all day –
  Back to the Future

  Elland Road

  Mandatory for All Trainers and Foundation
  Dentists

  Wednesday, 17th July
  evening session

  Leeds Dental
  Institute

  All Approved Trainers

NB:  1st Year Educational Supervisors Course: Trainers who have just completed their first year as a trainer

Back to the Future
All trainers are expected to attend the Back to the Future study day on 28th June 2019 at Elland Road as part of their development.

Please access Maxcourse. in order to book on the appropriate courses.

CPD Requirements

Continuing Professional Development (CPD) is a compulsory part of registering with the General Dental Council (GDC). CPD certification ensures that the dental team is properly trained to a high standard. It is also a way of making sure all members of the team update their knowledge and skills; giving patients confidence in dental treatment and care in the UK. Continuing Professional Development is defined as anything from studying and reading journals to training courses and seminars which help advance your development as a dental professional.

All dentists must complete and keep records of 250 hours of CPD over five years with a minimum of 100 hours verifiable CPD.
All dental nurses must complete and keep records of 150 hours of CPD over five years with a minimum of 50 hours verifiable CPD.

Dentists must maintain their own CPD records and you must keep your CPD records for at least five years after the end of the period in which they were completed. Dentists must submit an annual statement of their completed CPD hours each year

The GDC will monitor compliance by random sampling of dentists' CPD records

Failure to comply with the requirements may lead to erasure from the Dentists Register

All dentists taking time off the Register must demonstrate compliance with CPD when they re-apply

The GDC recommends you complete a minimum number of verifiable hours per CPD cycle in three core subjects. 

  • Medical Emergencies (at least 10 hours per CPD cycle)
  • Disinfection & Decontamination (at least 5 hours per CPD cycle)
  • Radiography & Radiation protection (at least 5 hours per CPD cycle)

In addition, the General Dental Council (GDC) recommends that dental professionals working in a clinical environment carry out CPD (verifiable or general) to make sure they are up to date in Legal and Ethical Issues, Handling Complaints and Oral Cancer: Improving Early Detection.

The GDC also recommends the use of a Personal Development Plan (PDP) so that all members of the dental team benefit as much as possible from their CPD. 

For more information on CPD, such as the dates when your CPD cycle starts or how to keep record of your CPD activity, click here to go to the General Dental Council’s website.

Contact Details

Dental Support
dentalsupport.yh@hee.nhs.uk 
Responsible for the training of all junior doctors and dentists. 

Dental Education Team
dentaladmin.yh@hee.nhs.uk 
Responsible for organising all training courses. 

Quality Team
qualityteam.yh@hee.nhs.uk 
Responsible for trust/practice and trainer approval. 

Dental Recruitment
dentalrec.yh@hee.nhs.uk 
Responsible for organising recruitment of all junior doctors and dentists. 

Approval for change of circumstances in DFT

As stated in the Recruitment and Selection of Dental Foundation Training and General Professional Training Educational Supervisor’s policy, the Directorate must be made aware of any change of circumstances to either yourself or the practice (including those set out below) during the duration of the training period.

Notification must be received in writing and addressed to The DFT Administrator, Health Education England, Don Valley House, Savile Street East, Sheffield, S4 7UQ within 7 days, or alternatively, via email at qualityteam.yh@hee.nhs.uk

 

Change of practice ownership without a change of Educational Supervisor

Following a practice visit you will be required to submit a new Educational Agreement signed by the new Provider should the training placement be deemed suitable to continue.

 

Change of named Clinical Supervisor

Please advise the name and GDC number of both the outgoing and replacement named clinical supervisors and their time commitment within the practice.

 

Changes to a Trainee’s surgery

Please provide full details of any intended structural changes to a Trainee’s surgery.

 

Relocation of a Trainee to different premises

If a Trainee is to work in different premises that have not undergone a formal practice visit by the Directorate, it is proposed that a formal practice visit will need to be carried out before the Trainee can commence working there. Trainees may not work in any premises which have not been designated in the original Educational agreement without the written approval of the Postgraduate Dental Dean.

 

Changes as a result of unplanned circumstances (such as ill health, force majeure or maternity leave) including change of existing Educational Supervisor or Educational Supervisor arrangement.

The appointment of a replacement Educational Supervisor will be dependent on the outcome of an assessment process and the proposed replacement Educational Supervisor meeting all the requirements for Educational Supervisor appointment. Please submit a business case detailing the reasons(s) for the requested change(s), the impact to the Trainee, how the learning will be structured and delivered to the Trainee. A nominated agent of the existing Educational Supervisor(s) may be permitted to make the business case in instances where the Educational Supervisor is incapacitated.

 

Changes where the Educational Supervisor (s) or training practice could not continue to provide appropriate training in the long term (longer than one month)

Please provide full details of the issues.

 

Units of Dental Activity (UDA) Changes

During DFT, where ES UDA’s fall below the minimum requirements of 1000 UDAs/yr or go above the maximum of 8000 UDAs/yr please contact the Associate Dean for advice.

 

Where a change of Educational Supervisor or Training practice is proposed, the Directorate reserves the right to terminate the agreement and move the Trainee.

FAQs

Q1. What is the role of a DFT Educational Supervisor?

A Dental Foundation Educational Supervisor (DFTES) is primarily responsible for providing appropriate resource to ensure effective delivery of training including clinical activity, coaching and mentoring to Foundation Dentists (FDs) and DFT Dental Core Trainees (DFT DCT) longitudinal trainees to allow satisfactory completion of the Dental Foundation Programme.

Q2. What experience will be taken into consideration when applying to be a DFT Education Supervisor?

Minimum four years practice experience with full GDC registration in a general practice environment at the time of application. All dental specialisms which will enhance the Foundation Dentist experience will be considered (e.g. Orthodontics, endodontics, minor oral surgery, domiciliary visits, sedation, etc…). Minimum of one year in current practice with a significant NHS commitment.

Before applying an ES should have attended a ‘So You Want to Be A Trainer’ course or other regional equivalent which runs three times a year in March, July and November and covers practice requirements and responsibilities of a trainer.

Q3. How do I register my interest to become a DFT Education Supervisor?

Please email the Quality Team at qualityteam.yh@hee.nhs.uk

Q4. What is the timeline for applying to be a DFT ES?

The DFT year starts annually on the 1st September and ends on the 31st August.
The DFT ES application process for the following year starts late October/ early November, and the deadline to submit completed applications is 13 January.

Q5. When will I find out if I have been successful with my DFT ES Application?

DFT ES applicants will receive an email in May informing them if they have been successful in their application and will also include an offer of acceptance letter which the ES will need to complete and return by 1st June.

Q6. Does the FD complete the practice UDAs?

No, the FD has their own allocation of UDAs and do not contribute to the practice UDAs

Q7. Do I have to be in practice all the time?

You should have at least 3 coincident days where you are in the practice together with the FD.  If you are not available full time the other two days should be supervised by either a joint trainer or another clinical supervisor in the practice. There should always be an additional dentist in the practice who can cover times when you are on holiday or ill.

Q8. What is APLAN and how are DFT ES’s assessed?

APLAN (Anonymous Peer Learning & Assessment Network) is a web-based platform used to share and provide feedback on clinical cases in an anonymous format.

DFT Applicants will have a Practice Visit and undertake two activities via APLAN. Activity one is a Clinical Case Submission & Feedback and Activity two is Feedback on Foundation Dentists work.

X