Becoming a Dental Foundation Trainer

Brand New Applicants

Timeline for FDs commencing their training post on 1st September 2022

If you are interested in becoming a Dental Foundation Training (DFT) Educational Supervisor please contact the Dental Programme Support Team.  The Dental Support Team will take your e-mail address and contact you when the PARE online application system, period opens on Tuesday 4th January 2022 - please see timeline below for new approvals. 

As part of your application your practice will be audited, and an informal interview will take place.

As part of the ES selection process, for new Educational Supervisors only, you will be asked to upload an Endodontic Case (preferably demonstrating Molar Endodontics), to an online platform, APLAN. Please plan to have this case ready to upload to APLAN in March/April.

If you are unsure whether you meet the criteria to become a Dental Foundation Training Educational Supervisor, please contact Jason Atkinson (Associate Postgraduate Dental Dean) via the email below, for further advice.

Jason Atkinson: jason.atkinson@hee.nhs.uk

New Training Practices DFT/DTFT

Thursday 17th February 2022 Application open date
Wednesday 2nd March 2022 Application closing date
March 2022 Probity checks carried out on behalf of all applicants via NHS England, eligibility for DFT/DTFT application confirmed. 
Thursday 10th March 2022 APLAN registration for eligible applicants (DFT only)
Thursday 31st March 2022 Deadline for APLAN process (DFT only)
April 2022 Practice visits ES appraisal completed (face-to-face or virtual)
May 2022 Application outcomes to be released and practice profiles and ES profiles to be collected for local FD allocation. 
June 2022 Successful applicants to confirm their intention to take a trainee. 
July 2022 Online matching of ES and trainees (Further information to be provided by Programme Support). 
August 2022 Contracts to be signed and returned to Programme Support. 
Thursday 1st September 2022 DFT training year starts

 

Useful Contacts

  Programme Support: dentalsupport.yh@hee.nhs.uk

 Jason Atkinson, Dental Associate   Postgraduate Dean: 

 

Useful Links and Documents

 

 
 
 
 
 
 

Existing training practices (for re-approvals of existing ES's within an existing approved training practice) - DFT/DTFT

Friday 7th January 2022 Application open date
Friday 25th February 2022 Application closing date
February - March 2022 ES appraisals for existing ES/Training Practices
Thursday 10th March 2022 APLAN registration for new ES applications within an existing approved training practice.**(DFT only)
Thursday 31st March 2022 Deadline for APLAN process (DFT only)
April 2022 Practice visits* and new ES appraisal completed (face-to-face or virtual)
May 2022 Application outcomes to be released and practice profiles and ES profiles to be collected for local FD allocation. 
June 2022 Successful applicants to confirm their intention to take a trainee. 
July 2022 Online matching of ES and trainees (Further information to be provided by Programme Support). 
August 2022 Contracts to be signed and returned to Programme Support. 
Thursday 1st September 2022 DFT training year starts

*Training practices that are due to have a Practice Visit (normally every 5 years), this will be conducted in April (either face to face or virtually)

**APLAN will be used for new ES applicants within an existing approved training practice only.

Equality and Diversity Training 

DFT Educational Supervisors will need to complete an Equality and Diversity Training course. There are two courses available on the e-lfh website: Equality and Diversity and Human Rights - Level 1 followed by Equality and Diversity and Human Rights eAssessment - Level 1. e-lfh is free to all people working in the NHS and is the main online information point for the NHS.

On the successful completion of the course a certificate will be generated. An equivalent certificate would also be acceptable from another region or provider.

Please click here for the link to register for e-lfh (which is free) 

 

Due to the number of training places available in Yorkshire and the Humber, we are unable to guarantee that an FD will be placed in a practice upon submission of an application. Practices that currently train more than one FD are also advised that they are not guaranteed two in the next training year.

 

Appraisals for Dental Foundation Trainers

The appraisals will take place annually, in line with HEEYH policy, and as part of the mid year practice visit. Information regarding the appraisal will be sent to all Educational Supervisors nearer to the time. 

Mandatory Training for Training Programme Directors and Trainers

For all TPDs and Educational Supervisors

MIAD

All Educational Supervisors are required to complete the five MIAD eLearning modules and the face-to-face MIAD training, every five years. 

If you require log in details, please email dentaladmin.yh@hee.nhs.uk with the following information:

  • Full Name
  • Base (primary care practice details)
  • GDC Number
  • Email Address

All existing ESs who do not already have the Postgraduate Certificate in Healthcare Education (PGCHE), or similar, should sign up for the MIAD course. Those with a Post Graduate Certificate in Medical Education, Clinical Education or Healthcare Education or higher may also benefit from MIAD as a refresher.

Post Graduate Certificate in Medical Education (PGCME)

Those wishing to undertake a PGCME should discuss this with their TPD and, if suitable, would need to bid for funding via the Education, Research and Innovation Committee (ERIC) bidding process. Please note that the Postgraduate Certificate in Healthcare Education is not a requirement of becoming an Educational Supervisor.

Equality and Diversity

All Eductional Supervisors must ensure that they have up-to-date Equality and Diversity training. 

 

DFT Training the Trainers events 2021 

All Educational Supervisors are expected to attend the manatory Training the Trainers events and further details regarding the 2021 events will be released in September 2021.

 

CPD Requirements

Continuing Professional Development (CPD) is a compulsory part of registering with the General Dental Council (GDC). CPD certification ensures that the dental team is properly trained to a high standard. It is also a way of making sure all members of the team update their knowledge and skills; giving patients confidence in dental treatment and care in the UK. Continuing Professional Development is defined as anything from studying and reading journals to training courses and seminars which help advance your development as a dental professional.

All dentists must complete and keep records of 250 hours of CPD over five years with a minimum of 100 hours verifiable CPD.
All dental nurses must complete and keep records of 150 hours of CPD over five years with a minimum of 50 hours verifiable CPD.

Dentists must maintain their own CPD records and you must keep your CPD records for at least five years after the end of the period in which they were completed. Dentists must submit an annual statement of their completed CPD hours each year

The GDC will monitor compliance by random sampling of dentists' CPD records

Failure to comply with the requirements may lead to erasure from the Dentists Register

All dentists taking time off the Register must demonstrate compliance with CPD when they re-apply

The GDC recommends you complete a minimum number of verifiable hours per CPD cycle in three core subjects. 

  • Medical Emergencies (at least 10 hours per CPD cycle)
  • Disinfection & Decontamination (at least 5 hours per CPD cycle)
  • Radiography & Radiation protection (at least 5 hours per CPD cycle)

In addition, the General Dental Council (GDC) recommends that dental professionals working in a clinical environment carry out CPD (verifiable or general) to make sure they are up to date in Legal and Ethical Issues, Handling Complaints and Oral Cancer: Improving Early Detection.

The GDC also recommends the use of a Personal Development Plan (PDP) so that all members of the dental team benefit as much as possible from their CPD. 

For more information on CPD, such as the dates when your CPD cycle starts or how to keep record of your CPD activity, click here to go to the General Dental Council’s website.

Contact Details

Dental Support
dentalsupport.yh@hee.nhs.uk 
Responsible for the training of all junior doctors and dentists as well as trust/practice and trainer approval/re-approval.

Dental Education Team
dentaladmin.yh@hee.nhs.uk 
Responsible for organising all training courses.  

Dental Recruitment
dentalrec.yh@hee.nhs.uk 
Responsible for organising recruitment of all junior doctors and dentists. 

Approval for change of circumstances in DFT

As stated in the Recruitment and Selection of Dental Foundation Training and General Professional Training Educational Supervisor’s policy, the Directorate must be made aware of any change of circumstances to either yourself or the practice (including those set out below) during the duration of the training period.

Notification must be received in writing and addressed to The DFT Administrator, Health Education England, Don Valley House, Savile Street East, Sheffield, S4 7UQ within 7 days, or alternatively, via email at qualityteam.yh@hee.nhs.uk

 

Change of practice ownership without a change of Educational Supervisor

Following a practice visit you will be required to submit a new Educational Agreement signed by the new Provider should the training placement be deemed suitable to continue.

 

Change of named Clinical Supervisor

Please advise the name and GDC number of both the outgoing and replacement named clinical supervisors and their time commitment within the practice.

 

Changes to a Trainee’s surgery

Please provide full details of any intended structural changes to a Trainee’s surgery.

 

Relocation of a Trainee to different premises

If a Trainee is to work in different premises that have not undergone a formal practice visit by the Directorate, it is proposed that a formal practice visit will need to be carried out before the Trainee can commence working there. Trainees may not work in any premises which have not been designated in the original Educational agreement without the written approval of the Postgraduate Dental Dean.

 

Changes as a result of unplanned circumstances (such as ill health, force majeure or maternity leave) including change of existing Educational Supervisor or Educational Supervisor arrangement.

The appointment of a replacement Educational Supervisor will be dependent on the outcome of an assessment process and the proposed replacement Educational Supervisor meeting all the requirements for Educational Supervisor appointment. Please submit a business case detailing the reasons(s) for the requested change(s), the impact to the Trainee, how the learning will be structured and delivered to the Trainee. A nominated agent of the existing Educational Supervisor(s) may be permitted to make the business case in instances where the Educational Supervisor is incapacitated.

 

Changes where the Educational Supervisor (s) or training practice could not continue to provide appropriate training in the long term (longer than one month)

Please provide full details of the issues.

 

Units of Dental Activity (UDA) Changes

During DFT, where ES UDA’s fall below the minimum requirements of 1000 UDAs/yr or go above the maximum of 8000 UDAs/yr please contact the Associate Dean for advice.

 

Where a change of Educational Supervisor or Training practice is proposed, the Directorate reserves the right to terminate the agreement and move the Trainee.

FAQs

Q1. What is the role of a DFT Educational Supervisor?

A Dental Foundation Educational Supervisor (DFTES) is primarily responsible for providing appropriate resource to ensure effective delivery of training including clinical activity, coaching and mentoring to Foundation Dentists (FDs) and DFT Dental Core Trainees (DFT DCT) longitudinal trainees to allow satisfactory completion of the Dental Foundation Programme.

Q2. What experience will be taken into consideration when applying to be a DFT Education Supervisor?

Minimum four years practice experience with full GDC registration in a general practice environment at the time of application. All dental specialisms which will enhance the Foundation Dentist experience will be considered (e.g. Orthodontics, endodontics, minor oral surgery, domiciliary visits, sedation, etc…). Minimum of one year in current practice with a significant NHS commitment.

Before applying an ES should have attended a ‘So You Want to Be A Trainer’ course or other regional equivalent which runs three times a year in March, July and November and covers practice requirements and responsibilities of a trainer.

Q3. How do I register my interest to become a DFT Education Supervisor?

Please email the Quality Team at qualityteam.yh@hee.nhs.uk

Q4. What is the timeline for applying to be a DFT ES?

The DFT year starts annually on the 1st September and ends on the 31st August.
The DFT ES application process for the following year starts late October/ early November, and the deadline to submit completed applications is 13 January.

Q5. When will I find out if I have been successful with my DFT ES Application?

DFT ES applicants will receive an email in May informing them if they have been successful in their application and will also include an offer of acceptance letter which the ES will need to complete and return by 1st June.

Q6. Does the FD complete the practice UDAs?

No, the FD has their own allocation of UDAs and do not contribute to the practice UDAs

Q7. Do I have to be in practice all the time?

You should have at least 3 coincident days where you are in the practice together with the FD.  If you are not available full time the other two days should be supervised by either a joint trainer or another clinical supervisor in the practice. There should always be an additional dentist in the practice who can cover times when you are on holiday or ill.

Q8. What is APLAN and how are DFT ES’s assessed?

APLAN (Anonymous Peer Learning & Assessment Network) is a web-based platform used to share and provide feedback on clinical cases in an anonymous format.

DFT Applicants will have a Practice Visit and undertake two activities via APLAN. Activity one is a Clinical Case Submission & Feedback and Activity two is Feedback on Foundation Dentists work.

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