Speaker Terms and Conditions and Payment Process

Thank you for agreeing to speak at one of our Dental CPD events.

Please familiarise yourself with the NHSE YH Dentistry Directorate Terms and Conditions.

From 31 August 2026, anyone delivering education for NHSE must have a CEST completed which will define the route of payment.

Employed for Tax Purposes (EFTP)

Anyone deemed as EFTP will need to be onboarded on to NHSE's ESR and will claim their expenses via the EASY expense system. Further information will be provided in your EFTP Letter of Engagment after your onboarding is complete.

Guidance on using the EASY expense system is available here.

Payments will be subject to statutory deductions including tax and national insurance (NI), although this will be dependent on your earnings and tax code. Payment via payroll is for tax purposes only to ensure that NHSE makes payments in a tax compliant way in line with HMRC guidance.

Payments are made in arrears through NHS payroll. For example, work completed during September 2026 would normally be paid on 27 October 2026, subject to claims and approvals being submitted before the relevant payroll deadline.

All claims and approvals must be submitted by the monthly payroll cut-off date. Claims received after the deadline will be processed in the following month's payroll run, which will delay payment.

NHS England's standard payday is the 27th of each month, or the preceding working day where the 27th falls on a weekend or bank holiday.

Out of Scope

Anyone confirmed as out of scope by the Tax Compliance Team will be paid via a purchase order number and invoice route. Please contact england.dentaladmin.yh@nhs.net in advance of the course date, if you require a PO number raising.

The NHS England invoice address is:

CBA033 Payable K005
PO Box 312
Leeds
LS11 1HP

When submitting an invoice, please use the NHS Good Invoicing Guide: https://www.sbs.nhs.uk/article/1999/Good-Invoicing-Practice to ensure swift and effiicient payment. Invoices should normally be submitted directly (as a PDF document) to NHS Shared Business Services at sbs.apinvoicing@nhs.net or via Tradeshift.

Payment is normally made within 30 days of the invoice being received.

Speaker Fees

Speaker Fees will be paid in line with the national COPDEND agreed rates.

Hourly Rate	£125

	Same rate for delivery by Dentist, DCP, or any approved speaker
Max. Day Rate (local/national)	£750

	Same rate for delivery by Dentist, DCP, or any approved speaker

Webinar speaker fees	Based on hourly rate above

	A separate fee of double the hourly rate can be locally negotiated if the content can be reused as a recorded webinar.
Speaker Fees for Dental Conferences (with 60+ delegates attending)	The standard fee is £175 per hour. A maximum daily rate of £1500 may be paid for priority courses when a business case has been signed off by the Postgraduate Dental Dean.

Travel and Subsistence

Please note that rates are subject to change and we will provide notice of changes whenever possible. Public transport costs will be reimbursed at standard class rates (please attach receipts to your claim form)

No reimbursement will be made for alcohol

No additional meal allowance is given for catered courses unless you have NHSE approval for overnight accommodation. Overnight accommodation will be supported where the travel time is more than 2 hours. Please note: the YH School of Dentistry will no longer book overnight accommodation for speakers. Speakers must book directly and claim back via the routes detailed above.
For non-catered courses the lunchtime allowance shown below is applicable

Current NHS accommodation and meals allowances are detailed below. These are the maximum amounts that can be claimed. Any claim made which exceeds the NHS rates will be reimbursed at the rates set out below.

Overnight accommodation - bed & breakfast (only applicable if overnight accommodation has been approved for reimbursement in advance by NHS England)	£120.00
Evening meal allowance (only applicable if overnight accommodation has been approved for reimbursement in advance by NHS England)	£15.00
Lunch allowance (only applicable for non-catered courses)	£5.00