FAQs from fellows.

Below are the frequently asked questions that we receive from individuals interested in applying to be a Leadership Fellow.

If these FAQs do not answer you question or you would like additional information please contact the Future Leaders Programme.

 

What does this mean for my CCT?

If your Head of School supports your application for OOP then your CCT date would be delayed by one year.

Who will employ me?

The Future Leaders Programme does not directly employ the Fellows, this is facilitated by an existing local education provider (e.g. LTHT, HEY, STH). The terms and conditions are similar to an existing trainees terms and conditions. Obviously you should satisfy yourself of the terms and conditions of your particular contract.

How do I apply for my Postgraduate Certificate?

All Future Leaders Fellows are able to undertake a funded postgraduate certificate in a subject of their choice, as long as there is at least one module which has a leadership focus. The course must be within the £3,500 funding budget. If the course exceeds this, then funding will be issued for individual modules up to the limit of £3,500.

Information on some of the postgraduate certificates that previous fellows have undertaken is available here. we would encourage you to speak to current or past fellows to help guide you in your choice of PG Cert.

Once you have chosen you're PG Cert we advise you discuss this with your educational supervisor. If they are in agreement please e-mail the following information to futureleaders.yh@hee.nhs.uk. This will allow a purchase order to be raised for your course and sent to the Course provider. You are advised to discuss with the course provider directly how to register for the course. 

Name:

Title of course:

Web address of course:

E-mail contact for course:

Cost of course (excluding VAT):

Course provider:

Postal address of provider:

Start date:

The Leadership Fellowship includes this opportunity to pursue a Postgraduate Certificate or an appropriate alternative.  However, this support is for a course that needs to begin during the fellowship.  There is no entitlement to any particular amount of transferrable credits and it is advisable to stick to one Postgraduate Certificate for an adequate workload in combination with your fellowship project.

What does this mean for my NHS service?

The Future Leaders Programme does not directly employ the fellows, this is facilitated by an existing local education provider (e.g. LTHT, HEY, STH) and therefore the fellows are employed within the NHS. You should confirm for yourself that your NHS service will not be affected.

What does a week as a fellow look like?

Every week for a fellow is different. There is the opportunity to participate in a wide range of activities. Click here to view a sample of fellows weekly timetables. Please contact us if you require further information.

 

I am a Less Than Full Time (LTFT) trainee; can I apply for a Leadership post?

Health Education England – Yorkshire and the Humber are keen to support the development of leadership skills across all of its trainee workforce, and welcomes applications from LTFT candidates. Early discussions around whether the content of the post would lend itself to less than full time working are advised.  Some posts may be more suitable than others.  LTFT candidates should be aware that the Leadership year is a very busy and full one and includes the additional demands of a Postgraduate Certificate.  

All leadership posts are funded for 12 months only, irrespective of the post holders working pattern. It is possible to extend a post on a case by case basis, see 'Our current fellow would like to extend their fellowship...' in the FAQs from Organisations section.

I am an academic trainee; am I able to undertake a Future Leaders Programme Fellowship?

In general you are not able to undertake any additional OOPE, but this is at the discretion of the LETB and NIHR TCC with whom the request should be discussed prior to beginning the application process. You are encouraged to consult the NIHR website and discuss with your Academic Supervisor in addition to contacting the NIHR TCC to explore the implications of this course of action.

I have already under taken an OOP period; am I able to undertake a Future Leaders Programme Fellowship?

This is dependent on your progress in your Specialty training programme and would be at the discretion of your Head of School and Training Programme Director with whom the request should be discussed prior to beginning the application process.

What stage of training do I need to be to undertake a Future Leaders Programme Fellowship?

All trainees who hold an NTN in Health Education England – Yorkshire and the Humber, are at ST3 or above and have a satisfactory outcome at ARCP on the date that the post begins would be eligible to apply for the Future Leaders Programme Fellowships. The programme wishes to encourage trainees from both primary and secondary care backgrounds to apply, therefore in recognition of their shorter training time GP trainees may apply in their ST2 year, provided that they have a satisfactory ARCP outcome.

Fellowships are also open to non-medics currently working in the Yorkshire and the Humber region. It is important that the bid proforma and person specifications clearly state if the post is intended for a medic, non-medic or both. Non-medics need to be employed in a clinical role, be in good standing with their employer and not be in a senior leadership position. Typically AfC band 6-7, however the FLP leadership recognise that the appropriate time to develop leadership skills will vary between professions and therefore we will consider fellowship posts outside this range on a case-by-case basis.

How much is my study budget?

The Fellows do not have a study budget in the way that trainees would have in their home programmes. All Future Leaders Programme Fellows are encouraged to undertake a funded Postgraduate certificate which must fall within the allocated funding, and access the educational and developmental activities organised by the Future Leaders Programme.

Fellows may have curriculum delivery requests over and above the Postgraduate Certificate. These are reviewed on an individual basis by the Programme, please see the information for fellows section for information on how to go about requesting funding. 

I am a current Fellow and would like to extend my Fellowship, how do I do it?

Future Leaders Programme Fellows are required to obtain formal approval from the Postgraduate Dean (PGD) to extend Future Leaders Programme posts.  Extension of a Future Leaders Programme post is only available to those trainees who are currently occupying a Future Leaders Programme post. The guidance and application form relating to the extension of Future Leaders Programme posts can be found here.

Applications for an extension must include:

  1. Letter to Postgraduate Dean outlining their personal reason(s) for wanting an extension
  2. Letter in support of extension from Supervisor of Future Leaders Programme Project
  3. Letter in support of extension from Head of School of parent specialty 
  4. Letter from a budget holder within employing organisation (for posts which are Trust-led projects funded by Trust only) confirming funding is available for duration of the extension

Please note that a letter from a budget holder within the employing organisation is not needed if the post is aHealth Education England – Yorkshire and the Humber/School funded post. If you are in doubt as to whether your post is a Trust funded and led post or a Health Education England – Yorkshire and the Humber/School funded and led post, please seek clarification from your Project Supervisor.

What would happen if I went on maternity/paternity leave?

The Leadership Programme is intended to improve the leadership skills of professionals with as wide a range of backgrounds as possible. Becoming a parent is not therefore a barrier to undertaking a fellowship. Clearly extended leave would impact on the fellows ability to complete a project in a reduced timescale. The financial package for each fellowship is discreet and must be spent in-year, meaning it would not automatically roll over if the fellow took time out. However there is a process for extending an OOPE on a case by case basis, which is outlined elsewhere in the FAQ's. This means that with the support of your TPD/head of school there is a possibility of being able to complete a fellowship beyond a year.

Advice to fellows and supervisors - what does good look like?

We have developed some ‘top tips’ for successful fellowships based on past evaluation of the programme and projects by fellows. This may be particularly useful as many supervisors are hosting a fellow for the first time, and fellows often don’t know what to expect from a year which is very different in nature to their usual clinical working patterns.

  • Have a project specific induction - Ensure that fellows and supervisors meet to establish the remit and purpose of the project and consider early what the measures of success will be.
  • Establish learning outcomes and a PDP, possibly at the project induction
  • Ensure you have regular supervision meetings – fellows feel better supported who meet regularly with their supervisors, which has been linked to better satisfaction and productivity during the year. Ensure that supervision focus not only on the project, but also on the fellows personal development.
  • Look for other sources of support – In addition to their supervisor, fellows should be encouraged to seek out mentors or other sources of supervision. This is particularly the case when the clinical background of the fellow differs from their supervisor.
  • Ensure board level buy in – It is the fellows responsibility to ensure that the board of their organisation are aware of and support their project, however this can be significantly facilitated by supervisors who have  made the board aware of the fellowship and project in advance.
  • Chief executive introduction – To improve the profile of the fellow and their project it is important that the fellow meets with and discusses their plans with the chief executive of their organisation at an early stage. Fellows should be encouraged to organise such meetings early on in their year.
  • Have appraisal meetings / 360 – having appraisal meetings is important for the fellows development. There is funding available for fellows to make use of appraisal tools such as Leadership Academy's  360 tool, and it is strongly advised that fellows make use of this facility in the latter part of their year.
  • ARCP – On returning to programme all fellows should have an ARCP appraisal by their home school. Fellows should pre-empt and prompt this to happen.
  • Consider how you will promote your/your fellows work. The average fellow produces 2 posters, 1 publication and gives 1-2 oral presentations over the course of the year. Keeping this in mind early on may help to set the right tone and pace for the year, and ensure that fellowships are challenging and productive. There is a ‘writing for publication’ course available to fellows which we highly recommend they go on, particularly for non-academic trainees.
Can I apply for a second fellowship?

Leadership fellow posts are normally for 1 year. In exceptional circumstances posts may be extended (see extending fellowship section). We hope to provide leadership development to as many healthcare professionals as possible, therefore, we will not accept applications from current or previous fellows for new posts.

How do I choose the academic component of my fellowship?

The Leadership Fellowship includes the opportunity to pursue a Postgraduate Certificate or an appropriate alternative course.  However, this support is for a course that needs to begin and be undertaken during the fellowship.  There is no entitlement to any particular amount of transferrable credits and it is advisable to choose only one Postgraduate Certificate Course for an adequate workload in combination with your fellowship project.

Sometimes fellows are part way through a course for their initial professional role (eg Palliative care, Paediatrics, Advanced Nurse Practitioner etc. ) so not everyone will do a PGCert in Clinical Leadership.  It is your responsibility to find a course that fits with your career progression and adds to your leadership knowledge/understanding.  Fellows have done a wide variety of courses to this end: Clinical leadership, Medical Education etc. 

The best way to match your learning needs with course availability is to talk to other fellows, alumni and course organisers

Can I undertake locum work whilst on the Future Leaders Programme?

Fellows must be mindful of the fact that they are employed to undertake a fellowship and that is their primary responsibility.  It is not permissible to undertake any other form of employment during normal hours of work.  Normal hours of work should be clarified at the outset of the year with an Educational Supervisor.  

Some fellows express concern at spending a year away from clinical work and may wish to take steps to mitigate this concern and maintain their skills, e.g. through locum employment.  Locum activity is permitted as long as it is undertaken in a fellows’ own time, i.e. during evenings, weekends or annual leave.  Locums must not interfere with a fellows’ ability to carry out their fellowship role. 

Undertaking additional/alternative employment during normal work hours of a fellowship is fraudulent behaviour and fellows doing so may be subject to disciplinary procedures by their employer, Health Education England and their professional regulator.

Fellows must declare all locums undertaken on their Form R as this is the formal record of their whole scope of practice.

How do I apply for study leave to courses additional to my PGCert and to FLP curriculum?

For individual requests: 

Fellow to complete the HEE study leave request form, including gaining ES approval, then submit to futureleaders.yh@hee.nhs.uk for AD approval.

 

For group bookings:

Where a number of fellows wish to attend the same event, eg a national conference, fellows should nominate a single fellow organiser to liaise with futureleaders.yh@hee.nhs.uk.  The organising fellow should identify the numbers of fellows interested and contact the conference organisers to enquire about a multiple booking discount.  Once the delegate fees and any other costs are established, the fellow should write to the Associate Dean (Sarah Kaufmann) outlining the costs, justifying the anticipated gain from attendance at event, plus plans for disseminating learning thereafter.

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