Lay Representatives

Lay representatives are used across Yorkshire and the Humber to ensure that the processes of recruitment and training for Postgraduate Doctors in training are: 

  • transparent and robust
  • independent
  • support good medical practice
  • has accountability in decision making
  • promotes equality, fairness and values diversity

The Lay Representative attends in the interest of both the patient and public as well as the trainee.


Attendance of Lay Representatives at HEE YH events are arrranged by the relevant programme support team.  If you have any queries please email:  PostgraduateDeansOffice.yh@hee.nhs.uk

 

ARCP

The ARCP is an annual process whereby a panel of HEE YH educationalists meet to consider whether a postgraduate doctor in training is suitable to continue to the next stage of their training. 

The ARCP is a formal process within the curriculum in which a doctor's progress in the training programme is assessed and measured.  This is carried out using a range of defined and validated assessment tools, along with professional and triangulated judgements about the doctor's rate of progress.  An outcome is given following evaluation of the written evidence of progress and is essential to confirm that the required competences are being achieved so that a doctor can progress in their training. 

The HEE video below provides further information on the ARCP process:

 

The HEE YH Trainer Resources site contains all the guidance documents available to assist Lay Reps when attending ARCPs panels.

The latest version of the Gold Guide (9th Edition, August 2022) is also available on the COPMeD website..

Curricula information is found on the Royal College websites.  It may be useful to look for "decision aids" on the website which will help when attending ARCPs. Links can be found on the Trainer Resources site but are also listed below for information.

College Decision Aids and Resources

Royal College of Anaesthetists

Faculty of Dental Surgeons

The Royal College of Emergency Medicine

UK Foundation Programme

Royal College of General Practitioners

Faculty of Intensive Care Medicine

Royal College of Obstetricians and Gynaecologists

The Royal College of Ophthalmologists

The Royal College of Paediatrics and Child Health

Royal College of Psychiatrists

Faculty of Public Health

The Royal College of Radiologists

Royal College of Surgeons England

The Royal College of Pathologists

Joint Royal Colleges of Physicians Training Boar

Recruitment

Recruitment to both Foundation and Specialty (including General Practice) Programmes now takes place annually.

While recruitment is implemented at a local deanery level it runs to a national timetable to allow synchronisation. Specialty (and GP) recruitment runs from early January each year with Foundation in October.  

Recruitment Guidance.

The following are useful links to information on recruitment:

Yorkshire and the Humber Recruitment

Medical Specialty Training (England)

The Foundation Programme

Recruitment Guidelines

Meetings

The Meeting Guidance Document is available to assist Lay Reps when attending Meetings.

 

Quality Interventions

As part of the HEE Quality Framework Quality Interventions take place using a risk based approach.

Quality Intervention Guidance

 

Health Education England - Yorkshire and the Humber Website for QM information; please see the Quality Management page.

Appeals

Postgraduate doctors in training who are in receipt of an ARCP outcome 2, 3, 10.1, 10.2 or 4 may appeal the ARCP panel’s decision, and must do so in writing within 10 working days of being notified of their outcome.

There are normally two stages to the appeal process:

  1. ARCP Review – conducted by the original ARCP Panel, who will review the appeal and decide whether the ARCP outcome issued remains relevant, or is substituted by another ARCP outcome.
  2. Appeal Hearing – conducted by a new panel, who will review evidence from both the doctor in training and Specialty School, and consider whether the ARCP outcome is upheld or overturned.

There are variations in the Appeal Process according to a doctor's specialty, and full details can be found under Reviews and Appeals.

Links and Resources

There are many sources of information on the web that Lay Reps may find useful.  A number of sites are listed below for your convenience.  

  • Our Offices page of this website (for Location, Contacts and Medical Education Centres)
  • See Recruitment pages of this website
  • See the Links section on the PGMDE page of this website
  • See the Links section on the PGMDE page of this website
  • See the Policies page of this website
  • See the Trainee Support section on the PGMDE page of this website

Training Documents:

Expenses Form, Booking Request Form and Questionnaires:

Expenses Form (see below)

Feedback Questionnaire (see below)

Panel Chair Questionnaire (see below)

Bing Maps                            

General Information

Frequently Used Abbreviations (see below

e_Learning Links:

Equality and Diversity

Data Security Awareness

 

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