Assessment / Appraisal.

The majority of trainees are capable of self-directed learning and progression within the positive, supportive and encompassing training environment that exists across the School.

The programmes are designed to deliver the GMC approved curricular and all trainees will be assessed against these parameters. Part of the quality assurance of this progress is the regular and dedicated assessment and appraisal framework that exists. This is designed to reassure trainees, and to provide feedback to trainers, helping to direct specific areas of training. The process is also enables the School to identify any areas of development, and thereby amend training programmes as necessary.

Overall, assessment and appraisal are set to encourage and support trainees in striving for excellence.

 

Educational Supervisors (ES).

The ES is a trainer who is selected and appropriately trained to be responsible for the overall supervision and management of a specified trainee's educational progress during a training placement or series of placements. The ES will have completed specific modules of training designed to develop their skills in trainee appraisal, generalised supervision, review of WBA, etc. He/she will strive to identify and assist any trainee experiencing difficulty.

The ES will conduct face to face reviews with trainees at least three times per year. These will include a review of WBAs, progress against the curriculum, exam progression and the educational needs of the trainee. The ES will also oversee the multi-source feedback process and lead on personal development planning and supporting reflective learning.

 

Clinical Supervisors (CS)

These are trainers selected and appropriately trained to be responsible for overseeing trainees' laboratory and clinical work. They will provide constructive feedback during a training placement. They may assist/ perform WBAs.

 

Feedback

We run a constant process of quality assurance in order to maintain and improve upon the quality of training. Paramount to this is the input of trainees who should take part in systems of quality assurance and quality improvement in their clinical work and training, by responding to requests for feedback on the quality of training. These include the GMC National Trainee Survey in addition to the Health Education England local trainee Survey.

 

Annual Review of Competence Progression (ARCPs)

ARCPs considers the evidence of training during the previous year, and is primarily derived from Educational Supervisor's (ES) review of trainees' progress which is provided to the ARCP panel. Within the School of Pathology the main annual ARCP assessments take place for all trainees in July, regardless of when your last interim panel took place. An interim panel is held in January and ad-hoc ARCPs will be held in the intervening period if required for individual circumstances. There is external validation of the process and lay representation as appropriate. Trainees themselves are responsible for managing their portfolio, providing the evidence for the Educational Supervisor reviews.

The process is described fully in Section 7 of the Gold Guide. This has been further refined by the Royal College of Pathologists which has produced generic ARCP guidance to take into account the different Stages of Specialty Training: https://www.rcpath.org/trainees/assessment.html

The trainee's learning portfolio provides the evidence of progress, it is the trainee's responsibility to ensure that the documentary evidence is complete in good time for the ARCP. Please ensure that your ePortfolio is up to date in preparation for this ARCP; the panel will be reviewing all ePortfolios prior to the day of the assessment. Please refer to the Royal College for guidance on the number of Work Place Based Assessments that are required to be completed for your ARCP, trainees should note that any assessments completed after the submission date may not be counted towards their annual ARCP. Failure to complete the required amount of WPBAs or submit the documentation required can result an unsatisfactory outcome.

The panel is charged with seeing in person those trainees who might not be progressing smoothly, for whatever reason. The review will chart your progress to date and will identify any specific training needs for the future. The outcome of the review will be recorded on the ARCP form and retained in your training record file. We advise that you share the information relating to your ARCP outcome with your Educational Supervisor to facilitate your ongoing personal development plan, Your TPD will support you during this process, and guide your next phase of training.

Due to the current COVID-19 outbreak, all RCP/ARCP panels will be held via telephone or digital technology.

ARCP Dates 2020:

Histopathology: 6 July 2020

CIT/ID/MM:  08 July 2020

Chemical Pathology:  22 July 2020

Trainees will be notified of the date of their ARCP 6 weeks beforehand.

 

CCT Calculator

The ARCP panel must record your current trajectory with respect to the curriculum, and provide a current CCT date. This can change for a wide variety of reasons, and can be difficult to keep track of. It is therefore essential that you complete and regularly update a CCT calculator (please see the downloads section at the bottom of this page), and verify this with your Educational Supervisor, as part of your ARCP submission. If in doubt please also check this with your TPD.

 

Documentation required by the ARCP panel:

 

Chemical Pathology & Metabolic Medicine

 

Royal College of Pathologists (RCPath) provides dedicated pages to specialty training in Histopathology including guidance on the ARCP process, assessment and examination. It is recommended that you familiarise yourself with these pages and check them regularly:  https://www.rcpath.org/trainees/training/training-by-specialty/chemical-pathology.html

To ensure the effectiveness of the ARCP process it is essential that the following documentation is completed (including signatures) and uploaded to the lept ePortfolio system by the published submission date.

 

This should cover the complete training period since your previous ARCP:

  • Educational Supervisors Structured Report (ESSR)
  • Evidence of completed Workplace Based Assessments (WBAs)
  • Up to date multi-source feedback (MSF) - if required for stage
  • Clinical Supervisor Reports
  • Any exam results, to include RCPath feedback
  • Up to date CCT calculator
  • Enhanced Form R (to be submitted to the School Support Team)
  • Penultimate Year Assessment forms (PYA) for Metabolic Medicine in ST7
  • Pre CCT reference (if submitting with view to ARCP outcome 6)
  • Report on Academic Progress (Academic Trainees or those on OOPR)

 

Histopathology (including Diagnostic Neuropathology , Paediatric & Perinatal Pathology)

 

The Royal College of Pathologists (RCPath) provides dedicated pages to specialty training in Histopathology including guidance on the ARCP process, assessment and examination. It is recommended that you familiarise yourself with these pages and check them regularly https://www.rcpath.org/trainees/training/training-by-specialty/histopathology.html

To ensure the effectiveness of the ARCP process it is essential that the following documentation is completed, verified, and uploaded to the ePortfolio system by the published submission date. This should cover the completed training period since your previous ARCP:

  • Educational Supervisors Structured Report (ESSR)
  • Evidence of completed Workplace Based Assessments (WBAs)
  • Up to date multi-source feedback (MSF) - if required for stage
  • Clinical Supervisor Reports
  • Portfolio Review Form
  • Any exam results, to include RCPath feedback
  • Up to date CCT calculator
  • Enhanced Form R (to be submitted to the School Support Team)
  • Pre CCT reference (if submitting with view to ARCP outcome 6)
  • Report on Academic Progress (Academic Trainees or those on OOPR)

 

Infection Based Specialties

 

Includes Combined Infection Training, Medical Microbiology, Medical Virology, Infectious Diseases

 

The Royal College of Pathologists (RCPath) and the Joint Royal Colleges of Physicians Training Board (JRCPTB) provide dedicated pages to infection training including guidance on the ARCP process, assessment and examination. It is recommended that you familiarise yourself with these pages and check them regularly: https://www.rcpath.org/trainees/training/training-by-specialty/chemical-pathology.html

Higher trainees taking joint CCT to include Infectious Diseases and General Internal Medicine should refer to the guidance issue by the School of Medicine. This includes arrangements for Penultimate Year Assessment (PYA), as required.

 

To ensure the effectiveness of the ARCP process it is essential that the following documentation is completed, verified and uploaded to the JRCPTB ePortfolio system by the published submission date.

 

This should cover the complete training period since your previous ARCP, and includes the following:

  • Educational Supervisors Structured Report (ESSR)
  • Evidence of completed Workplace Based Assessments (WBAs)
  • Up to date multi-source feedback (MSF) - if required for stage
  • Evidence of reflective learning
  • Multi Consultant Reports (MCRs)
  • Any exam results, to include RCPath feedback
  • Up to date CCT calculator
  • Enhanced Form R (to be submitted to the School Support Team)
  • Pre CCT reference (if submitting with view to ARCP outcome 6)
  • Report on Academic Progress (Academic Trainees or those on OOPR)

 

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