Welcome to Yorkshire & Humber Foundation School (YHFS)
Congratulations on being allocated to the Yorkshire & Humber Foundation School (YHFS), part of NHS England Yorkshire & Humber. This page brings together the key information you'll need before and during your Foundation Programme.
Before You Start: Get Familiar with Key Resources
Before beginning your Foundation Programme, you are encouraged to review:
These contain essential guidance on curriculum requirements, assessments, training standards and programme processes.
Complete Your STEP Requirements
You must complete your STEP (Supported Training and Entry Preparation) requirements according to the national timetable.
Further information is available through the UKFPO "Preparing for F1" guidance.
Important Contact Information
Foundation School Inbox: england.foundation.yh@nhs.net
This should be your first point of contact for general Foundation School queries. The inbox is managed by the YHFS support team based in Hull.
Always Keep Your Details Updated
It is your responsibility to ensure YHFS and your employing Trust have accurate contact information throughout training.
You should:
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Notify YHFS of any changes to personal details
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Keep your Horus ePortfolio updated
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Regularly check the email address registered with YHFS
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Update your information through TIS Self Service where appropriate
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Use an NHS email address where possible
Failure to maintain your details may result in you missing important communications regarding:
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Rotations
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Training requirements
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ARCP processes
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Regional training opportunities
Always quote your GMC number when contacting YHFS.
Employment and Induction
Your Employer
Your employing Trust is responsible for:
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Employment checks
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Contracts
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Payroll
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Induction arrangements
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Mandatory shadowing arrangements
Your Trust is your employer, not the Foundation School.
Induction
You will receive local induction information directly from your Trust.
If you have not received details, contact your Trust's:
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Postgraduate Medical Education Centre
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Trust Foundation Administrator
for assistance.
Shadowing
Mandatory FY1 shadowing takes place from the Thursday before the August start date (excluding weekends).
Rotation Dates
Foundation doctors generally:
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Start FY1 on the first Wednesday in August
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Rotate placements on the first Wednesday in December
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Rotate again on the first Wednesday in April
The Foundation School
The Foundation School brings together medical schools, Postgraduate Medical and Dental Education, Trusts, Mental health trusts, GP practices and other organisations, operating under the Postgraduate Dean.
It is the organisational unit responsible for the operational aspects of delivering the Foundation Training Programme and is responsible for the management of the organisational framework within which foundation training is delivered, ensuring that appropriate processes and protocols are in place.
Members of YHFS meet quarterly at group Foundation School Committee meetings (WY / SY / EY). The committees facilitate a coordinated approach across all Trusts, ensuring that the Foundation Curriculum is implemented across the school. It also oversees the running of the Trust Programmes and sets the strategy for the development of programmes in line with national standards. Committee meetings are chaired by the relevant Deputy Foundation School Director.
Each Trust will appoint Foundation Doctor representatives at F1 and F2 level to represent the views of Foundation Doctors at Foundation School Committees. There are also regional Foundation Doctor representatives for East, West and South Yorkshire, SFP and SIM.
The Trusts in each region work together on many elements of Foundation training, for example generic skills training and the process for transition between F1 and F2.
Key: (T) This indicates that these hospitals are teaching hospitals.
Organisation of Foundation Training in YHFS
Foundation School “Groups”
There are three foundation school groups in YHFS.
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West Yorkshire which covers Leeds and the surrounding areas
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East Yorkshire which covers East Yorkshire and the Humber Coast
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South Yorkshire which covers Sheffield and the surrounding area
NHSE YH Structure
Postgraduate Dean
Mr Jon Cooper
Deputy Postgraduate Dean for Foundation and Foundation School Director
Our Foundation School Director (FSD) is Dr Umakanth Kempanna who is a Consultant in Anaesthetics and Interim Clinical Lead Obstetric Anaesthesia at Hull University Teaching Hospitals NHS Trust.
Deputy Foundation School Directors (DFSD)
Deputy Foundation School Director for South Yorkshire - Dr Rekha Ramanath
Deputy Foundation School Director for West Yorkshire - Dr Hooman Jafari
Deputy Foundation School Director for East Yorkshire - Dr Atideb Mitra & Dr Remy Toko
Local Education Providers
All Trusts have a Medical Education Centre, with experienced staff who provide information, support and advice for your Foundation Training. They should be your first port of call should you have any concerns regarding any aspect of your training.
Responsibility for Foundation education and training is undertaken by the following roles:
Foundation Training Programme Directors (FTPD) are consultants appointed jointly by the Trust and NHSE YH to ensure the delivery of the foundation programme curriculum in accordance with the standards set by the GMC. They are one of your key contacts within the Trust for all matters relating to foundation training.
The Director of Postgraduate Medical Education is appointed to provide educational leadership in the Trust, and they work closely with the FTPDs.
Educational Supervisors
Every Foundation Doctor will have a named Educational Supervisor, who is responsible for their training for the whole training year (F1 or F2). Responsibilities include:
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overseeing training, appraisal and progress with foundation curriculum
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assisting the Foundation Doctor to create and update their personal development plans
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end of placement educational supervisor reports
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end of year educational supervisor report
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where necessary, complete an additional action plan, and
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appraisal and sign off of relevant parts of the ePortfolio including specific curriculum sign off
For those doing LIFT GP posts, the GP will be their Educational Supervisor for the full 2 years of their programme.
Clinical supervisors
Every Foundation Doctor will have a named Clinical supervisor for each post. This supervisor is responsible for:
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the day-to-day clinical supervision of Foundation Doctors during the working week
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the provision of training and education opportunities
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providing constructive feedback and undertaking workplace-based assessments
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safe clinical oversight of Foundation Doctors
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liaising with Placement Supervision Group to obtain feedback regarding the Foundation Doctor’s performance in the post
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the completion of an end of post assessment / report
*Specialised Foundation Programme (SFP) Doctors will also have an Academic Supervisor.
Trust Foundation Administrators
Foundation administrators are your personal first point of contact for the following:
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face to face advice
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ePortfolio queries
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regional training days (booking, swaps etc...)
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completing your assessments
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getting your sign off paperwork completed
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talking to your Foundation Training Programme Director, and
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problems or concerns with your placement
Foundation school contacts could be found via Foundation School Contacts | NHS England Yorkshire and Humber
Foundation Learning ePortfolio - Horus
An electronic version of the Horus ePortfolio is used by all Foundation Doctors within NHSE YH: Horus ePortfolio Website
If you are experiencing issues using the Horus ePortfolio, please first visit the Horus support site. This has lots of frequently asked questions, scenarios and videos.
Horus has been designed to help Foundation Doctors plan and manage their Foundation Programme and get the most from the opportunities available. The portfolio is based around the Foundation Programme Curriculum.
The Foundation Programme is driven by the Foundation Doctor, supported by supervisors. Within Horus you will find tools that will help identify your educational needs, set goals and plan how to achieve them.
Horus also contains, amongst other things:
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Guidance around how you can demonstrate the competences you have achieved
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List of competences required to successfully complete the Foundation Programme
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Example forms to record meetings with your Educational Supervisor, reflective practice and self-appraisal
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Personal development plan
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ARCP forms
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Revalidation form R
Annual Review of Competence Progression (ARCP)
At the end of each of your foundation programme years you must complete an Annual Review of Competence Progression. There is a guide to the ARCP process on the UKFPO website in the “Key Documents” page: ARCP Checklist
e-Learning for Healthcare’s (e-LfH) Foundation e-Learning Programme
This e-Learning Programme is a free resource available to all F1 and F2 doctors in the UK and currently comprises content relating to Foundation Induction, the Foundation Curriculum, Safe Prescribing, Equality & Diversity, Health & Safety and Infection Control. This resource will continue to expand to support the entire foundation curriculum.
Access to Foundation modules for all trainees: http://www.e-lfh.org.uk/programmes/foundation-programme/
Log in information is sent to the email address used to register on Oriel. Anyone who has not received login details should contact the helpdesk via elfh Support.
Towards the Future
F1 and F2 posts in YHFS are linked. You will know where your posts will be for the full duration of your 2-year foundation training. This is designed as a supportive process to aid your transition between F1 and F2.
F1 – F2 Transfer of Information Process
If you are to move trusts for your F2 year, Trust staff will transfer your information to your subsequent Trust. This is designed as a supportive process to aid your transition between F1 and F2.
Tasters Days
The UKFPO has published guidance aimed at supporting the development of high-quality tasters in each area of every foundation school.
A taster is a period of time, usually 2-5 days, spent in a specialty in which the Foundation Doctor has not previously worked. It is intended to enable the development of insight into the work of the specialty and to promote career reflection.
You should speak directly to your Trust if you are interested in completing a taster day.
There are already many examples of good practice in this area and this document aims to support all Foundation Programmes in developing career exploration for their Foundation Doctors
For more information please visit: Foundation - Taster Days
Curriculum Delivery (Study Leave)
Although F1s have study leave entitlement, this is generally taken up with our regional teaching days. F2s are entitled to study leave at the discretion of their Educational Supervisor and Training Programme Director and in line with the national and local policies.
Please contact your Trust if you have any further study leave queries.
SCRIPT
SCRIPT (Standardised Computerised Revalidation Instrument for Prescribing and Therapeutics) was created in 2011 by a team of clinical pharmacists and clinical pharmacologists working in both education and healthcare.
The programme comprises web-based eLearning modules relating to prescribing and therapeutics across a wide range of subject areas. All modules have been authoured by specialist healthcare professionals and were externally peer reviewed to ensure accuracy and relevance to practice. The modules are divided into categories including:
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Principles of Prescribing
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Prescribing in Medical Emergencies
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Prescribing in Special Circumstances
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Managing the Risks of Prescribing
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Therapeutic Groups
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Clinical Governance
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Advanced Prescribing
For more information, please visit SCRIPT website
PSA (Prescribing Safety assessment)
This is a mandatory requirement for completion of Foundation Year 1. Many of you will have already successfully completed this as part of your medical degree. If you have not, it is essential that you contact your educational supervisor and lead pharmacist to put a plan in place to complete this as soon as possible. There are 3 opportunities to sit the exam during the F1 year. Dates for taking the exams will be circulated to you.
Foundation Doctor Forums
Foundation Doctor Trust and Regional representatives from F1 and F2 are selected from each of the Trusts which host Foundation Doctors. Foundation Doctor representatives are also invited to attend all Foundation School meetings.
FDocs / Medics Academy
All YHFS Foundation Doctors have access to the FDocs platform. F|Docs supports Foundation Schools to deliver a world class Foundation Programme. It enables final year medical students and Foundation Doctors to prepare for their future careers whilst easily achieving their curriculum requirements.
For more information please visit: Medics Academy - F|Docs
Other Helpful Information
During your training you may encounter difficulties. Please contact your Educational Supervisor for help and support when required. You may also contact either of the services available below.
“Take Time” Counselling
This is a confidential counselling service specifically for resident doctors and dentists within NHSE YH. For more information, please visit Counselling and Wellbeing Support and Foundation - Sources of Trainee Support.
Career Support and Advice
NHSE YH offers confidential, objective and impartial careers support for doctors working in the area. This includes topics such as “Choosing Your Career”, “Written Applications”, “Interviews and Career Planning”. Please visit Careers Support for more information.
And finally...Good Luck with your Foundation training!
Useful websites:
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NHS England - Social media and comment moderation policy
